High-end art handling company seeks a meticulous and professional candidate to work as an Assistant Project Coordinator in the scheduling department. The Assistant Project Coordinator will work within a three-person team to book the daily and weekly schedule of jobs, acting as the co-assistant directly overseen by the Senior Project Manager.
As a daily routine, the Assistant Project Coordinator will field a heavy volume of emails and phone calls, provide estimates, prepare work orders within a FileMaker Pro database, dispatch crews throughout the day, problem solve, cultivate client relationships and perform general office administrative tasks.
Position necessitates highly attentive and professional client correspondence; excellent phone manner and communication skills are a must, as is the ability to maintain a positive energy within a fast-paced and stressful work environment.
Job parameters demand that an established standard of detail and accuracy is consistently upheld, and will require that you excel as an assistant, but also take on added responsibility and initiative as your level of experience within the company develops.
Ideal candidate will have an arts background (BFA/MFA preferred), will have held a prior position in a similar job capacity or office setting, and will have familiarity with Macs, FileMaker Pro, Word, Excel, Photoshop and Illustrator. Please send cover letter and resume as a PDF to artsofficeworker@yahoo.com. No resumes or correspondence to the company email address and no phone calls please.