Assistant Registrar

Assistant Registrar Reports to: Collections Manager  

Our private collection is seeking a detail-oriented and collaborative Assistant Registrar to support our team in the care, transport, and documentation of our Modern and Contemporary Art Collection. This role requires working out of our off-site storage facilities in the tri-state area and 1-2 days/week out of our office in Manhattan.  

Responsibilities  

Preparation and Shipment 

•    Oversee the preparation of loans and donations, including condition reporting and all accompanying paperwork  
• Ship and track artwork locations 
• Coordinate with conservators, shippers, and storage staff to facilitate smooth collection movements  

Registration 

• Receive and condition report newly accessioned artworks  
• Lead long-term data improvement projects, including updating existing records with new research, high-resolution photography, exhibition histories, and artist biographies  
• Evaluate and refine metadata and tagging standards in alignment with evolving institutional best practices  

Collaboration & Communication  

• Serve as a responsive internal resource, providing up-to-date collection information to staff across the organization  
• Manage cross-departmental workflows, including coordinating photography updates with relevant team members  

Qualifications  

• 2+ years of experience in a registrar or collections management role  
• Fluency in Spanish required  
• Bachelor's degree in Museum Studies, Art History, or a related field preferred  
• Proficiency with Microsoft Office and collection management systems; experience with Art Systems, AirTable, and AI strongly preferred  
• Familiarity with Adobe Creative Suite a plus  
• Ability to lift a minimum of 20 lbs  
• Ability to drive is preferred  

The ideal candidate is organized, adaptable, and comfortable managing multiple projects in a fast-paced environment. They communicate clearly, collaborate generously, and bring a careful, methodical approach to data and documentation.  

Work Arrangements  

This position is primarily in-person at our off-site storage facilities in the tri-state area. Some flexibility for remote work is available, and occasional local and international travel may be requested.  

Job descriptions serve as a general outline. Responsibilities may evolve based on organizational needs, and we reserve the right to revise duties with or without advance notice.  

Please submit a cover letter and résumé. Applications will be considered on a rolling basis; the position will be open until it is filled.