Cross Rentals Manager

Cross Rentals Manager

Overview of the Organization: 

Studio RRD is a lighting design studio fueled by limitless thinking, precision and exacting visual mastery. We explore the intersection of design, technology, and architecture to push boundaries and deliver the intended human experience.

●      Our studio was assembled through years of collaborative visual mastery across a variety of disciplines in art, theater, fashion, music and architecture.

●      Our team composed of shared, but singly distinctive talent includes designers, renderers, draftsmen and production professionals brought together by a desire to push the limits of light.

●      Our collaborative experience and inspired arts training has informed a cross-pollinated team aesthetic, merging compelling and striking elements from every corner of the globe to shape both the visual and visceral human experience.

Job Summary:

The Cross Rentals Manager will serve as Studio RRD’s central point of contact for all cross-rental and subrental operations, bridging the gap between our production teams, vendors, and shop personnel. This position is responsible for monitoring equipment availability across active projects, developing competitive cross-rental quotes, managing vendor relationships, and ensuring seamless gear flow from sourcing through return. The ideal candidate brings hands-on experience in lighting production environments and thrives in a detail-driven, fast-paced setting where precision, proactive communication, and sound logistical judgment are essential. This role is a critical operational anchor for our production pipeline — someone who can independently manage competing priorities, uphold company standards, and drive solutions-oriented progress from start to finish.

Expected Qualifications:

●      3 – 5 years of experience in rental coordination, production management, or a related technical role within the live entertainment or production industry.

●      Previous experience in lighting, audio, or video in a technical production setting strongly preferred.

●      Working knowledge of industry standards as they relate to equipment rentals.

●      Proven ability to manage and negotiate vendor relationships with a focus on budget adherence.

●      Strong analytical skills with the ability to assess inventory availability and identify gear shortages across concurrent projects.

●      Detail-oriented with strong organizational skills and a high standard for accuracy.

●      Excellent written and verbal communication skills; a high level of professionalism in all vendor and team interactions.

●      Unflappable, adaptable, and able to maintain positivity and precision in a fast-paced, high-volume environment.

●      Ability to work both independently and collaboratively across departments.

●      Basic to intermediate computer skills; proficiency with Google Suite preferred.

●      High School Diploma required; Bachelor’s Degree in Theater Production, Event Management, Business, or a related field is preferred.

Desired Qualifications:

●      Experience with Intellievent or other rental management software systems.

●      Experience managing Certificates of Insurance (COIs) for rental transactions.

●      Background in warehouse operations, gear logistics, or production trucking.

●      Existing relationships and knowledge of tri-state and national lighting and event rental companies.

●      Familiarity with loss and damage (L+D) processes and closeout procedures.

●      Demonstrated ability to coordinate logistics between shop personnel, crew, and external vendors.

●      Associate’s or Bachelor’s Degree in Theater Production, Event Management, Business, or a related field is a plus.

Job Responsibilities:

●      Develop cross-rental quotes and input cross-rental orders into rental management software with precision and timeliness.

●      Analyze inventory availability across active productions to proactively identify cross-rental requests and subrental needs.

●      Monitor internal gear shortages on active projects and source equipment to fill gaps within approved budgets.

●      Reach out to and maintain relationships with vendors to acquire competitive quotes; write and manage purchase orders for all approved subrentals.

●      Negotiate subrental rates with vendors to meet project budget requirements.

●      Analyze and update RRD equipment rental rates based on market rates, and fluctuations.

●      Follow up on cross-rental returns and ensure timely, complete equipment recovery.

●      Gather and provide Certificates of Insurance (COIs) for all cross-rental transactions.

●      Close out cross-rental orders and manage all loss and damage (L+D) documentation and procedures.

●      Communicate active rental orders and subrentals clearly to shop personnel to ensure aligned preparation and execution.

●      Coordinate with logistics managers for all subrental pickups, deliveries, and returns.

●      Collaborate with Warehouse + Design teams  to identify inventory shortages and determine subrental solutions across concurrent productions.

●      Partner with Production Electricians to evaluate sub-rented gear that is missing or damaged.

●      Other duties as assigned.

Interested candidates should send a resume and cover letter to [email protected] with Cross Rentals Manager in the subject line. No phone calls please.