Registrar

GRIMM, New York is seeking an experienced Registrar to join their team, working full-time as the sole Registrar in NY, alongside the Registrar in London and Operations Lead in Amsterdam. This is a full-time onsite position, Monday to Friday 10am-6pm, with additional hours for exhibition openings on occasion.

The ideal candidate will have a commercial gallery background, or experience in a similar position within an arts organization or fine art shipping company, and a proactive and flexible work ethic, helping to realize complex exhibition and art-fair scheduling, alongside post-sale client shipments and the various other requirements of this role. This position is an integral member of a small team and requires a collaborative and supportive demeanor, with excellent client facing skills.

General Requirements

• Candidates must have strong knowledge of international customs regulations, tariffs, duties and taxes, including but not limited to bond, returned goods relief and temporary admission
• Proven experience handling large scale international shipments to exhibitions and art-fairs including knowledge of safe packing and crating requirements
• Existing network of international and domestic shipping partners, conservators and framers
• Assist the Directors and Sales Team will all estimates, shipping, packing and customs requirements
• Provide support to Front of House where required– including day to day welcoming of visitors and gallery exhibition openings

-      Gallery maintenance, liaising with building management and outside vendors as needed

Exhibition & Art-Fair planning

• Oversee exhibition installation and deinstallation for the New York gallery, including upkeep of tools and supplies, scheduling art technicians and organizing display requirements where necessary (plinths, vitrines etc)
• Assist in coordinating large shipments to international art-fairs, and exhibitions across each of the gallery’s three sites, working closely with the artist/s to communicate and confirm artwork details, packing requirements and shipping deadlines; managing transport and documentation for incoming loans and consignments; coordinating framing where required; and liaising with shipping agents to realize often complex and time-sensitive scheduling
• Provide support for external exhibitions, outgoing loans and consignments as required

Inventory Management

• Oversee all incoming and outgoing works, ensuring safe packing and storage and preparing condition reports as necessary
• Scheduling transport between on-site and off-site storage where needed to manage available space and storage costs
• Updating the online database to accurately track the gallery’s inventory, including but not limited to location, packing status, customs/tax status, condition notes, installation instructions, framing details, production costs and country of origin
• Organizing inter-gallery shipments between New York, London and Amsterdam to manage the gallery’s onsite and off-site storage across each location, actively monitoring Temporary Admission and RGR expiry dates with London and Amsterdam

Post-sale shipping

• Liaise directly with the sales team and clients to oversee safe delivery of sold works; managing budgets, timelines, packing and/or installation requirements
• Excellent interpersonal skills, discretion, written and verbal communication are an essential requirement

Administration

• Keep an accurate record of all import and export documentation, ensuring the correct paperwork is received and filed according to country and/or state regulations in each of the gallery’s locations
• Work closely with the finance team to prepare invoices for post-sale shipping costs, as well as tracking expenditure related to exhibitions, art-fairs, and inter-gallery shipments
• Ensure artworks are adequately insured at all times, liaising with brokers for adjustments where required

Skills

• Ability to manage a varied and busy workload, working to tight deadlines in a fast-paced environment while maintaining the highest degree of accuracy
• Ability to work collaboratively, including virtually with the teams in London and Amsterdam
• Desirable – previous experience with Art Logic
• Desirable – art-handling experience; packing, installing and de-installing artworks (both ad-hoc and during a larger gallery/art-fair rehangs), stretching/re-stretching canvases

GRIMM is an Equal Opportunity employer and welcomes applicants from diverse backgrounds.

Please send PDFs of your resume and a cover letter addressing both your interest in GRIMM and your qualifications for this position to [email protected] and please include in the subject line: Registrar Application.

05/23/2025