Production Editor

Poets & Writers Magazine is an award-winning bimonthly magazine for the creative writing community. The leading journal of its kind, it enjoys a readership of 100,000 and a robust online presence. It is published by Poets & Writers, a nonprofit organization formed in 1970 to help creative writers and the literary community nationwide.

The production editor is responsible for coordinating editorial, art, and production; ensuring that each issue of the magazine is error-free, on time, and meets the highest standards of quality; and preparing magazine content for publication at pw.org and in digital editions. The production editor reports to the editor in chief.

This is a full-time position in our New York City office, requiring flexibility to work both at home and in the office. We offer a competitive salary and an excellent benefits package.

Responsibilities include:

• Composing production schedule and overseeing the timely and accurate production of the magazine.
•  Acting as liaison between editorial, advertising, design, production, and printing.
•  Overseeing the work of freelance copyeditor and proofreader.
•  Generating galleys and routing them through editorial; arranging for excerpt permissions; arranging for artwork and permissions; assigning photo/art credits.
•  Maintaining in-house style sheets.
•  Coordinating the mapping of each issue with advertising, editorial, and design.
•  Closing each issue in-house, overseeing corrections and ensuring that files are complete.
•  Reviewing final galleys and proofs.
•  Overseeing the printing of the magazine and acting as key point of contact with the printer.
•  Reviewing bound book for quality control.
•  Preparing magazine content, including writing descriptions of all articles, for each issue’s online launch.
•  Preparing magazine files for all digital editions, working closely with our partners at PWX to ensure that P&W app edition is delivered error-free, on time, and meets the highest standards of quality.
•  Composing schedule and overseeing the editing and production of five annual Poets & Writers Guides; planning content updates with the editor in chief; coordinating with advertising to produce layouts; generating galleys and overseeing fact-checking; implementing final corrections; and linking and posting final PDFs.
•  Reviewing invoices, creating author contracts and check requests, ensuring timely payment to freelancers.
•  Scrutinizing all reprint requests and tracking permissions.

Qualifications:

• At least three years of experience in magazine production.
• Strong facility with Adobe CS5 required.
• Familiarity with Mac platforms.
• Experience with mapping software and file delivery.
• Extensive knowledge of Chicago Manual of Style.
• Extremely focused attention to detail.
• Ability to multitask on deadline.
• Excellent communication and project management skills.
• Knowledge of and interest in contemporary literature.
• Upholds P&W’s values—service, integrity, inclusivity, and excellence—and shares our commitment to antiracism.

Please send resume and cover letter to Kevin Larimer at [email protected]; include “Production Editor” in subject line. Attachments should be .docx or .pdf; other file types will not be opened.

Note that, as part of our commitment to pay equity and transparency, Poets & Writers has a no-negotiation hiring policy. The salary cited in a job listing is the non-negotiable salary for the role; our benefits package is the same for all employees and is also non-negotiable.

Poets & Writers is an Equal Opportunity Employer, committed to a building a diverse and inclusive staff. Individuals from all backgrounds are encouraged to apply, including veterans and those with disabilities.