Studio & Executive Personal Assistant

We are seeking a thoughtful and highly capable assistant to support the legacy of a major artist’s estate, as well as the personal and logistical needs of the artist's longtime studio manager, a close family member, and dedicated steward of their life’s work.

This role demands more than organization and efficiency: it requires emotional intelligence, discretion, and a sensitivity to the personal nature of the materials involved. The ideal candidate brings hands-on experience in an artist’s studio, archive, or similar setting, along with the maturity to navigate dynamic and sometimes private environments with care.

Key Responsibilities

Archival Relocation & Handling

• Identify, inventory, and prepare archival materials (journals, prints, photographs, documents) for secure relocation to a dedicated facility in Newark
• Ensure all handling and packing meet professional preservation and institutional standards

Studio Inventory & Documentation

• Conduct a comprehensive inventory of artwork, personal objects, books, and ephemera across multiple locations
• Maintain accurate records, both physical and digital, in coordination with the studio team

Personal Assistance (NYC-based)

• Support the artist’s representative with daily needs and errands (groceries, administrative tasks, travel bookings, basic organization)
• Occasionally assist in light household tasks, such as moving or sorting items

Reporting Structure

• Collaborates closely with the NYC-based studio manager and family representative
• Reports to the estate’s studio team for overarching archival and organizational priorities

Qualifications

• Prior experience in an artist’s studio, museum, gallery, or archival setting
• Working knowledge of archival best practices and handling standards
• Highly organized, discreet, and dependable under pressure
• Emotionally intelligent, grounded, and respectful
• Based in NYC with flexibility to travel to Montauk and Newark
• Valid driver’s license is a plus
• Comfortable with Google Drive, shared folders, and basic digital organization tools

This is a rare opportunity to contribute meaningfully to the preservation of a renowned artist’s legacy while supporting a devoted family steward. We’re looking for someone capable, kind, and deeply respectful of both people and objects. This would be a good fit for someone with artist estate management, museum stewardship, or curatorial ambitions. To work with this artist's archival material is a once-in-a-lifetime opportunity.

To apply, please send a brief cover note and résumé to [email protected]

Please email a cover letter and CV with two references to [email protected]

07/01/2025