Administrative Assistant, Artists & Attractions

Opus 3 Artists is a leading company managing the careers and touring activities of many of the world’s greatest performing artists and ensembles. We are looking for a full-time assistant that provides administrative and clerical support to the Senior Vice President/Manager, Artists & Attractions. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least two days a week.

Essential Duties and Responsibilities include the following:

• Supports the Senior Vice President/Manager, Artists & Attractions in all day-to-day functions, to include correspondence, scheduling, expense reports, booking travel, organization of team systems and workflow
• Works with artists and presenters to advance logistics, including creating itineraries and coordinating rehearsals, travel, hotels, and visas
• Tracks ticket sales with presenting organizations on a weekly basis; Works with the Senior Vice President/Manager, Artists & Attractions and artists’ social media managers, where applicable, to strategize social media campaigns in support of performance schedules
• Enters engagement details into company database; Prepares and tracks contracts
• Tracks artists’ payments and/or commissions
• Fields routine and non-routine questions via phone and email including high volume communication with artists and presenters
• Creates and designs general correspondences, memos, and financial reports; updates company database
• Creates weekly social media updates to highlight roster upcoming performances
• Other duties may be assigned to meet business needs

Qualification/Requirements

• Excellent interpersonal skills and ability to handle sensitive and confidential situations.
• Position requires demonstrated poise, tact and diplomacy
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
• Demonstrated ability to work in a fast-paced, high-volume environment, juggling and prioritizing multiple competing tasks and demands

Education/Training/Experience

• BA Degree or equivalent experience
• At least 2 years’ experience as an Assistant and/or in an Artist Services role at a comparable Artist Management agency or performing arts presenting organization
• Additional languages are useful but not required
• The ability to engage with people who are passionate about classical music is a plus

This position is non-exempt.

Salary commensurate with experience. Apply here

08/29/2025