Collections Registrar and Collections Move Manager

As a member of the Collections Management and Registration department, the Collections

Registrar and Collections Move Manager is part of the team responsible for the care, preservation,

and documentation of the Museum’s permanent collection. With primary focus on leading a team

to bring the Bruce’s permanent collection back on site following the construction of three new

onsite permanent collection stores, the Collections Registrar and Collections Move Manager will

support wider departmental and institutional strategic goals as the project progresses such as

acquisitions and deaccessions, collection displays, digitization, and record reconciliation.

The Collections Registrar and Collections Move Manager will have a keen knowledge of, and strict

adherence to, the Bruce Museum Collections Management Policy.

Responsibilities

Collection Care:

• Ensures compliance with AAM and professional guidelines and codes of ethics for the

stewardship of collections, adhering to best practices for museums.

• Oversees the care of the permanent collection, including the handling, conservation,

rehousing, documentation, and photography of objects in the collection.

• Arranges external conservation as needed and coordinates related object movements.

Project Management:

• Finalizes the Collections Move Plan, proposing efficiencies or alternatives for streamlining

processes.

• Project manages return of collections from multiple offsite storage locations.

• Oversees scheduling, meeting project objectives on time and within budget.

• Establishes clear storage schema and location naming hierarchy in consultation with the

DCMR.

Documentation:

• Maintains up-to-date and accurate records of object status, locations, condition, images,

housing, and movements as appropriate.

Collections Access and Facility maintenance:

• Liaises with Collections Registrar, Curatorial, and Exhibitions over access to objects in

storage during the Collections Move.

• Performs location audits in onsite and offsite storage throughout move process at

established benchmarks.

• Monitors environmental conditions in collections storage spaces and permanent collection

galleries, working with HVAC technician and Facilities Manager as needed.

• Develops or enhances pest management mitigation related to returning objects, in

collaboration with the DCMR and Facilities team.

Supervisory Responsibilities

• Responsible for management of the Collections Move team, consisting of a Preparator and

an Assistant Registrar.

• Provides training to Collections Move team as appropriate in data entry and CMS use,

object handling, and storage protocols.

Recommended Education, Skills, and Experience

• A minimum of three years previous Collections Management experience with evidence of

responsibility for overseeing a large collections movement or rehousing initiative.

• Extensive knowledge of and demonstrable adherence to museum best practices and

ethical standards.

• Command of museum collections management methods relevant to record development,

management, and maintenance, as well as knowledge of budgets, object handling, storage,

archives, and related areas.

• Fastidious attention to detail, calendar oriented, punctual, and fiscally responsible.

• Professional, courteous, highly organized, and should enjoy working on complex projects

independently and with other staff in a fast-paced environment.

• Knowledge of relevant digital office management programs and previous experience using

collection management software.

• Bachelor’s Degree in Art, Art History, Science, Anthropology, or related field; Master’s

Degree in Museum Studies, Arts Administration, or Collection Management preferred, or

equivalent combination of work and education experience.

Working Conditions and Physical Requirements

• Work is normally performed onsite in an office environment or onsite collections storage

areas, with occasional work at offsite storage.

• Prolonged periods of standing.

• Ability to lift 25 lbs.

• Ability to work at heights over 10 feet.

• Local travel is required – access to a car and valid driver’s license required.

To apply: submit a cover letter and CV to j[email protected] with the subject line applicant’s last name and “Collections Registrar and Collections Move Manager.”

03/25/2025