Administrative Assistant for Fine Arts Service Company - Hudson Valley

Archive Fine Art, a high-end fine art storage and service company located in Saugerties, NY, seeks a professional administrative assistant to join the operations department. 

The ideal candidate will have a strong work ethic, meticulous attention to detail, a professional demeanor, the ability to recognize priorities and follow through on all tasks. To excel in the operations department, it is expected that the individual demonstrate initiative and embrace added responsibility as the level of experience develops. The company encourages creative problem-solving empowering all to further refine and deepen their knowledge of fine art.

Applicant will be required to work within established departmental structures while seeking to create efficiencies that maintain standards and benefit the team. The position requires the ability to work professionally with clients in writing and via telephone, and clearly communicate with colleagues in all departments. Applicant must be a motivated, independent individual who can collaborate well within a team dynamic to facilitate and support departmental needs.

Position will involve:

• Fielding phone calls and emails
• Generating and processing paperwork
• Data entry
• Maintaining records within a customized FileMaker Pro database
• Processing credit cards
• Tracking receipts
• Preparing estimates and invoices
• Assisting with scheduling
• Performing general office upkeep and administrative tasks as needed
• Full-time with some overtime (40-hour week +)

Qualifications:

• Knowledge of materials and the handling of art and/or artifacts
• Familiarity with Mac based platform, Microsoft Office Suite and Google Docs
• BFA/MFA degrees preferred
• Prior experience with FileMaker Pro (or similar database system) preferred
• 2+ years of experience in the industry / Prior office experience preferred

Archive Fine Art, Inc. offers a benefit package which includes healthcare, sick & vacation pay and a profit share plan rewarding longevity. Rate of pay ranges from $25 to $30.

The company is an equal opportunity employer.

Application Instructions: Please send cover letter and resume as a PDF to [email protected]. 

Please do not call office, only use applicant email for correspondence.