Billing Coordinator (Temp)

Position:  Billing Coordinator (Temp)

Studio/Department:  Studio C

Rockwell Group, an award-winning architecture and multi-disciplinary design firm, seeks a Temporary Studio Billing Coordinator experience for a fast-paced environment. Superb Communication and organizational skills required.

Role:

Candidate would work closely with Studio Leaders and Rockwell Group Partner and as a liaison between clients, company staff, Legal, Business Development and Accounting Departments.

Main responsibilities include:

• Tracking and maintaining up to date knowledge of over 100 projects, having quick access to all information regarding current project phases, ongoing proposals, and agreements & urgent open items
• Maintaining tracking sheets & files for proposals/contracts. Work with Legal and Business Development Departments to help facilitate their executions
• Working closely with Accounting team to ensure we are billing clients accurately and that all projects are paid up to date. Maintaining tracking for project billing and payments, following up with clients
• Assist with monthly billing meetings
• Field client phone calls
• Working as a team with other admins and assisting with other tasks as needed such as:
• Employee travel & schedules
• Event planning
• Timesheets/absence requests
• Tasks for RG Partner/Studio Leader
• Supplies ordering
• Working with Facilities/Office Managers
• Greeting clients and setting up for meetings
• Assist with new hires

Qualifications:

• Bachelor’s degree
• Two + years relevant work experience
• Knowledge of accounting/bookkeeping
• Interest in architecture and design a plus
• Please include resume, cover letter, and salary expectations
• Proficiency in Deltek Vision, Microsoft Outlook and Microsoft Teams is preferred

General Information:

This is a Full Time – In Studio position. Salary is commensurate with qualifications and experience ranging from $65,000 to $85,000.

Rockwell Group is an equal opportunity employer committed to a diverse, equitable, and inclusive workplace. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.

Apply Here!