FINANCE ASSOCIATE (Temporary – Maternity Leave Coverage)

Greene Naftali is seeking a detail-oriented, proactive Finance Associate to cover a maternity leave. This temporary, in-person role offers the opportunity to work directly with the gallery owner and collaborate closely with our full-time offsite bookkeeper to manage the gallery’s finances. The Finance Associate will work in tandem with department heads and sales directors to oversee payables, invoicing, and financial tracking. The ideal candidate will be an active problem-solver and critical thinker, able to navigate shifting priorities and deadlines with professionalism and precision.

Key Responsibilities

• Manage Accounts Payable and track aging of payables and payment schedules
• Prepare invoices for artworks and non-artwork expenses in collaboration with directors
• Track and pursue Accounts Receivable to steward revenue streams
• Communicate daily with offsite bookkeeper and CPA to ensure accurate recording of AP, AR, and liabilities
• Assist with monthly review and close of books, working with full-time offsite bookkeeper to cross check gallery’s internal record keeping with QuickBooks, managed by bookkeeper
• Serve as liaison to the gallery’s PEO: process payroll, onboard/offboard employees, maintain HR files
• Track and record production and exhibition costs in Artlogic, working with sales directors, artist liaisons, and production manager
• Manage foreign currency accounts and payments
• Oversee credit card and staff expense reporting; conduct monthly audits
• Calculate and track sales commissions for staff and external associates
• Process payments to 1099 contractors and interns

Qualifications

• Bachelor’s degree or higher (business management or economics preferred)
• 2–4 years’ professional finance experience (small business preferred)
• Bookkeeping and data entry expertise
• Proficiency with QuickBooks and Microsoft Excel; Artlogic experience a plus
• Experience working with PEOs a plus
• Strong attention to detail and ability to meet competing deadlines
• Art world experience preferred but not required

This is a temporary, in-person position to cover a maternity leave, beginning December, 2025 and lasting approximately 4 months. Interested candidates should submit a resume, cover letter, three references, and salary requirements to [email protected].

10/03/2025