Description
Position Title: Gallery Admin Assistant
Classification: Contractor; 8 hours/week + additional hours around exhibition schedule
Compensation: $26/hour
Benefits: n/a
ORGANIZATIONAL OVERVIEW: Summertime champions an art world where artists with and without intellectual disabilities create and display work alongside one another. Founded in May of 2019, Summertime is a nonprofit 501c3 Art Studio, studio, residency and gallery located in Brooklyn. We strive to revolutionize the art world by breaking down the barriers that have made “outsiders” out of artists with disabilities.
POSITION OVERVIEW:
Summertime is seeking a part-time Gallery Admin Assistant who is passionate about championing inclusion in the larger contemporary art world. The position will support exhibition facilitation, the Sincerely Summertime postcard initiative and other tasks related to the daily administrative operations of Summertime, providing exceptional services that are person directed, progressive and impactful for adults with disabilities.
RESPONSIBILITIES
GALLERY ADMIN
- Create spreadsheets for each exhibition and coordinate other exhibition admin such as loan agreements
- Create sales checklists
- Support with art handling, shipping & framing
- Communicate with clients about pick up of work
- Facilitate documenting exhibitions for outreach and archive, knowledge of Photoshop a plus!
- Update website with show information and relevant funders…etc
- Help organize opening events
- Participate, as needed, as a warm and welcoming, front facing gallery sitter.
- Assist in the set up/break down of show
PRODUCTS
- Monitor [email protected] for new orders and follow fulfillment protocols
- Wrap + ship sold products & communicate clearly with buyers
- Help organize the neat storage of products at Summertime and at our storage unit
- Manage Sincerely Summertime postcard club customer database
- Work with artists and progressive art studios to develop and design monthly postcards for the postcard club
- Coordinate the printing, stamping and mailing of monthly postcards
- Provide insight as to new ways to market and reach customers for postcard club and other Summertime products
WEBSITE UPDATES
- Keep Summertime’s website up to date: add upcoming shows, residents, artists, events to website via Squarespace
- Add new products to online shop
- Manage website-related issues as they come up
- Help audit website with particular attention to readability/accessibility/graphic design/outdated language + dates
COMMUNICATION ORGANIZATION / ADMIN
MANAGE HELLO@SUMMERTIME + MAILINGS
- Add new donations to airtable and ping team to write thank you notes
- Respond and/or forward exhibition, studio, volunteer, etc. inquiries to the appropriate person
- Manage input of new contacts (email and mailing addresses) and initiate growth
SKILLS & REQUIREMENTS
- Experience working within arts administration
- Photoshop and graphic design skills a plus
- Experience working on the backend of websites (such as Squarespace)
- Clear communication and organizational skills
- This position involves sitting for long hours, working on a computer, and lifting objects up to 30 pounds.
How to apply
Please apply via this form.