Japanese-speaking Artist Liaison and Gallery Admin

Job Description:

Japanese language skill is a must for this position.

We are seeking a full-time on-site administrative assistant who will support the operational and administrative needs of the gallery, with primary support for daily correspondence with our Tokyo office and artists, calendar management, and office management.

Responsibilities

- Responsible for major correspondence with the Japan office.

- Coordinate with the artists about the exhibition calendar management and artist management.

- Compile collected artwork information and supplement materials from the artists for NY office's operations.

- Assist the Operation Manager with shipping logistics communications for incoming shipment from the artist.

- Assist with the preparation and installation of the exhibition and other gallery-related events

- Assist with the day-to-day operation of the office, such as answering phone calls, maintaining the operation of the physical and online gallery, managing incoming/outgoing mail and deliveries.

- Responsible for database administration and website maintenance.

Qualifications

- Fluent in Japanese language skill is a must.

- Prior experience in an administrative role is preferred.

- Proficiency in using Artlogic or similar CRM database, Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Google Suites.

- Excellent verbal and written communication skills in both English and Japanese

- The ideal candidate must be deadline driven with flexibility and superior organizational skills

Who we are:

Ippodo Gallery is a cultural bridge to Japan’s living master artists. Founded in Tokyo (1996-), the New York gallery (2008-) presents fine handcrafted and rare works created using traditional materials and methods. Each piece selected embodies Japanese aesthetic sensitivity that is born of a spiritual bond with nature.  Ippodo's exhibition program features unique objects — fine ceramics, lacquerware, metal crafts, sculpture, paintings, and works on paper — that celebrate human invention, the natural world, and sublime beauty. 

We organize the 7 -8 exhibitions, participate in 4-5 art fairs a year, and organize the cultural events each season. We work with the top collectors and institutions and designers to expand the community who share the beauty in fine art, crafts, and designs. 

We are looking for: 

Ippodo Gallery, a New York-based gallery specializing in Japanese fine art, design, and craft, is seeking a full-time Administrative Assistant to join our team on-site. This position plays a key role in maintaining communication with our Tokyo office and artists, managing schedules, organizing logistics, and supporting daily gallery operations. The ideal candidate is fluent in Japanese and English, highly organized, detail-oriented, and comfortable working in a fast-paced environment. Candidates with prior administrative experience, strong communication skills, and a working knowledge of office systems and databases such as Artlogic are encouraged to apply. Title and compensation will be commensurate with experience.

Please send your CV to [email protected]. Please describe the level of fluency in Japanese upon your application.

The recommendation letter and the reference contact list are recommended.

09/20/2025