Director of Operations and Programs

JOB OVERVIEW

The Director of Operations and Programs collaborates closely with the Executive Director to oversee daily operations and support the organization’s strategic initiatives. This role is responsible for a broad range of organizational functions, including human resources, financial management, fundraising support, marketing coordination, and oversight of programs and administration.

RESPONSIBILITIES

Management and Operational Support

• Manages day-to-day operations to ensure smooth functioning, including workflow coordination, timely project completion, and facility upkeep.
• Supports the Executive Director in in implementing fundraising strategies and revenue-generating initiatives.
• Assists with HR responsibilities, including:
• Administering Justworks administration (payroll, PTO, training platform).
• Overseeing annual healthcare plan selection.
• Staying current with HR best practices and compliance.
• Supporting annual performance reviews.
• Nurturing positive workplace culture.
• Supporting Staff Meetings, Board Meetings and Board Retreats.
• In coordination with the Executive Director, facilitates and oversees activities across various departments including:
• Grants strategies, proposals, execution, and reporting.
• Curatorial and museum-related initiatives.
• Archive and Collections management.
• Artist residencies and fellowships.
• Membership Campaign.
• Artists agreements and contracts.
• Facilities and general administration.
•  Serves as the organizational leader in the absence of the ED and represents the organization publicly as required.

Financial Oversight

• Assists in preparing the annual operating budget and financial projections, as well as quarterly actuals updates.
• Supports financial reporting, including for annual audit, and ensures compliance with internal policies and external regulations.
• Oversees accounting activities, including accounts receivable and accounts payable.

Fundraising, Marketing, and Communications

• Assists with planning and execution of the annual benefit event, including venue logistics and auction coordination.
• Acts as liaison with the Director of Communication in the development of a new online sales platform.
• Supports efforts to grow earned income streams, such as art sales and new collaborations.

QUALIFICATIONS

Education and Experience

• A bachelor’s degree; a master’s degree is preferred.
• A minimum of 4-6 years of experience in arts administration, nonprofit management, or a related field, with a proven track record of operational and strategic leadership.
• Demonstrated experience in financial management, including budgeting, financial reporting, and compliance.
• Experience in fundraising, including grant writing, individual and corporate donations, and event planning.

Skills and Abilities

• Strong organizational and leadership skills with the ability to manage multiple projects simultaneously and meet deadlines.
• Excellent interpersonal and communication skills, both written and verbal, with the ability to engage and collaborate with diverse stakeholders.
• Proven experience in human resources management, including hiring, onboarding, training, and conducting performance evaluations.
• Ability to implement and oversee operational policies and procedures to ensure efficient functioning of the organization.
• Strong problem-solving skills and the ability to adapt to changing circumstances.
• Proficiency in using desktop platforms such as Mac OS, Google Drive, Microsoft Word, and Excel.
• Ability to work collaboratively in a team environment and foster a positive workplace culture.
• Knowledge of the arts sector, particularly in the visual arts, and an understanding of the creative/artistic process.

Preferred Qualifications

• Existing connections within the arts community, including relationships with key influencers, donors, collectors, and institutions.
• Experience coordinating large-scale events.
• Familiarity with the hand papermaking process or related visual arts.
• Demonstrated capacity to lead successful annual fundraising efforts on all levels (individual donors, foundations).

SCHEDULE

The hours for this position are Monday to Thursday from 9:00 am to 5:00 pm, with occasional evenings and other hours for events. The position is on site at Dieu Donné’s facility in the Brooklyn Navy Yard.

Dieu Donné is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, age, ability, origin, sexual orientation, religion, familial status, arrest or conviction record, or military status, among other factors. Candidates from underrepresented backgrounds or with non-traditional experiences who otherwise would be deterred from applying are highly encouraged to submit an application.

To apply, please send a cover letter detailing your experience and interest in the position and in Dieu Donné, along with your resume, to [email protected]. Applications can be addressed to Serena Trizzino, Executive Director.

Applications will be interviewed on a rolling basis and applications are accepted until July 25, 2025. Applicants are encouraged to apply early, as submissions will be reviewed upon receipt, and the position may be filled sooner than the stated deadline.

Finalists will be notified by Dieu Donné. No phone call or email inquiries, please.

07/25/2025