Administrative Apprentice, Summer Programs

Description: 

This is a full-time position. The Apprentice for Juilliard Summer Programs plays a key role in shaping an exceptional and welcoming experience for the students, faculty, and staff who join our campus community each summer. Through thoughtful planning and detailed preparation, this position helps ensure that Juilliard Summer is delivered with the highest level of excellence and impact, reflecting the care, creativity, and collaboration that define our programs. From logistics and communication to cross-departmental coordination, this role helps lay the foundation for a meaningful and memorable summer.

Launched in 2024, Juilliard Summer brings together long-standing Juilliard summer programming and new initiatives designed to prepare young artists—primarily high school–aged musicians—for the next stage in their artistic journey. With new offerings planned for 2026, this position will also support the build and launch of future programs.

Reporting to the Assistant Director of Summer Programs, the Apprentice for Juilliard Summer Programs works across nearly every area of the institution—including Admissions, Financial Aid, Facilities, Communications & Marketing, Web, Programming, Event Operations, Student Life (residence hall & dining), Health & Wellness, Human Resources, and more. This role provides a unique snapshot of how Juilliard functions and collaborates across departments to deliver high-impact educational experiences.

The salary is $18.50 per hour or a contracted amount of $29,600 for the school year. The schedule operates on standard office hours, requiring occasional flexibility to accommodate specific events or projects. This is a forward-facing role, and an on-campus presence to interact with students, faculty, staff, and guests is expected.   

About our Summer Programs Team: 

• Juilliard Summer Programs are built on strong cross-departmental collaboration. In this role, the Apprentice will work closely with colleagues across Admissions, Financial Aid, Facilities, Programming, Student Life, and other areas to help ensure a seamless and well-coordinated summer experience.
• The Apprentice will gain valuable behind-the-scenes exposure to how Juilliard operates, offering a comprehensive understanding of program planning, cross-functional workflows, and institutional operations.
• Juilliard Summer Programs is a mission-driven initiative. Join a thoughtful, dedicated team committed to creating high-impact, student-centered programs for the next generation of artists. Learn more about Juilliard’s mission: juilliard.edu/school/about/juilliards-mission

Key outcomes for the Summer Programs Apprentice role include:

• Developing a working understanding of how Juilliard designs and delivers educational programming through collaboration across academic, artistic, and operational departments.
• Gaining hands-on experience in program planning, event coordination, and administrative support within a fast-paced, mission-driven environment.
• Building transferable skills in communication, project management, and cross-functional teamwork while contributing meaningfully to the student, faculty, and guest artist experience.

About the Professional Apprentice Program

This program provides immersive training for emerging performing arts technicians and administrators, addressing the need for practical training in the field. For over four decades, it has prepared recent graduates, early-career professionals, and individuals undergoing career transitions for employment in the cultural sector. This is achieved through hands-on experience, professional development, and networking and mentorship opportunities.

Details can be found on the Juilliard Website's Professional Apprentice Program Page.

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities:

• Provide administrative and logistical support for the year-round planning and execution of Juilliard Summer programs, including day-to-day operations and long-term initiative development.
• Coordinate closely with artistic and administrative leadership and departments across the School to ensure clear communication, efficient workflows, and smooth program operations.
• Support scheduling, participant communications, enrollment workflows, and onboarding processes for students, faculty, staff, and guest artists.
• Collaborate with program staff to maintain and distribute core program materials—including schedules, enrollment documents, set-up memos, handbooks, and related resources.
• Manage external communications, including drafting correspondence and responding to inquiries from prospective students and families.
• Create and maintain internal documentation such as meeting notes, how-to guides, and workflow records to support continuity and future planning.
• Support systems for data tracking, program evaluation, and continuous improvement efforts across all summer offerings.

Minimum Requirements:

• Bachelor’s Degree, or related professional experience and transferable skills, or a combination of both
• Background in music performance, education, or artistic administration
• Strong organizational and event planning skills; experience in an educational setting a plus
• Passion for youth arts education and creating meaningful experiences for this age group
• Excellent written and verbal communication skills
• Meticulous attention to detail and a proactive, solutions-oriented mindset
• Quick to learn and adapt to new systems, software, and workflows

Preferred Background:

• Background in summer programs, arts festivals, or camps preferred

 Benefits:

• All Juilliard performances are free to Juilliard employees.
• Discounts on day-of tickets to partner organizations at the Lincoln Center campus. 
• Tuition-free Extension classes. Please take a look at options here.
• Generous paid time off, including personal leave, sick leave, and scheduled school holidays
• A culture of excellence, best practice, and employee engagement with like-minded colleagues

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.

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