Bookkeeper

About the Parrish Art Museum

The Parrish Art Museum is a place to discover and connect with artists and art with a focus on the rich creative legacy of the East End and its global impact on the art world. Inspired by the natural setting and historical artistic community of Long Island’s East End, the Parrish Art Museum celebrates its legacy through a distinctive contemporary lens and socially conscious global context. The Parrish illuminates the creative process and how art, architecture, and design transform our experiences and our communities, and how we relate to the world. Access to relevant cultural engagement, artistic inspiration, a natural environment, and architectural ingenuity characterizes the Museum experience as a unique destination for the region, the nation, and the world. 

Position

The bookkeeper is an integral member of a Finance team reporting to the Deputy Director for Finance and Administration. The Parrish Museum’s bookkeeper will perform various cash, disbursement, and cash accounting activities within the Finance function. Performs various accounting and bookkeeping duties according to established policies and procedures. This individual may be required to provide input to or participate in various projects and will perform other duties as requested. In this position, the bookkeeper must have superb time management skills; be detail oriented and highly organized; and be able to handle multiple tasks, adhere to deadlines, and work well independently and as part of the team.

Primary responsibilities

●    Responsible for financial data entry into the museum financial system (Financial EdgeNXT experience preferred) including processing AP and AR according to established policies and procedures

●    Process payroll (bi-weekly) and handle disbursements for employee benefits

●    Review purchase orders to make sure expenses are within budget and approval processes are met

●    Process and post expenditures to the general ledger

●    Prepare daily bank deposit

●    Monitor and reconcile bank accounts

●    Process and file sales tax for the museum store and cafe

●    Assist with month-end, quarterly and year-end reporting, audits, tax filings and inquiries as required

●    Prepare income and expense reports from Financial Edge, as needed

●    Assist with yearly budget preparation as needed

●    Assist with HR onboarding and benefits administration

●    Provide input to or participate in special projects as requested

Requirements

●    Goal-oriented with at least one year of non-profit accounting experience

●    College Degree in Accounting (preferred)

●    Proficient with Excel and Accounting systems (Ex: Financial Edge, Netsuite…)

●    Demonstrates a passion for The Parrish’s organizational mission

●    Demonstrates a passion for furthering equity, diversity, inclusion, and accessibility in the work environment

Working Conditions: Work will be performed at the Museum offices with allowance for remote work. The physical demands and work environment characteristics are representative of those employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must accept direction from the Deputy Director for Finance and Administration in executing principal responsibilities. 

How to Apply

To apply, please send a resume and cover letter to [email protected]

Position open until filled. Due to the high volume of interest, regrettably, we cannot respond to individual applicants. If you are selected as a potential candidate, the Parrish will contact you to schedule an interview. No phone calls, please.

The Parrish Art Museum is an equal-opportunity employer. The Museum is committed to a work environment that supports, inspires, and respects all individuals, and we do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, military service status, or any other status protected under federal, state, or local law. Individuals of diverse backgrounds are strongly encouraged to apply. The Museum’s offices are fully accessible.