OFFICE MANAGER / ADMINISTRATOR for Obra Architects

Obra Architects seeks a creative, energetic business/office manager for our small but growing architecture firm in downtown Manhattan with work in NY, NJ, PA, Korea, Italy, and Argentina. The position involves office operations, marketing, public relations, and general administrative work. We seek an individual who is enthusiastic and interested in architecture and design, culture and technology, and the future of our built environment. The candidate must have familiarity with basic administrative and graphic design software as well as strong graphic and visual communication skills. Most importantly, we seek someone with initiative who is willing to learn and grow into a position of responsibility at the firm.

Job responsibilities will include: 

General Office Manager: general administrative / assistant duties including management of all front office activities, answering phones, filing, ordering supplies, assisting all staff as necessary, ensuring office is kept organized and clean, light bookkeeping, invoice management, travel scheduling and office calendar management, maintaining and updating materials and samples library, IT & Systems coordination support.

Marketing Manager: draft and distribute external communications, organize press kits and portfolios, promote interest in the firm’s services through brochures, mailings, assist in marketing production, website updates, assisting with all public outreach and special events.

Business Development Assistant: help build and manage systems to track and pursue new business leads, producing proposals, qualifications packages, and presentation materials, keep marketing collateral and a digital repository up to date.

This role reports to the Principals and collaborates closely with Senior Associates, consultants and vendors to streamline office operations, public relations, and new opportunity pursuits.

This position is an ideal opportunity for a self-starter interested in developing both business and creative skills, and is a position with great growth potential for someone who wants to be involved in a small firm where s/he can have a large impact. We seek an energetic, confident organizer who is resourceful, able to work independently, and can handle a multitude of tasks both large and small. Training period and salary commensurate with experience.

Qualifications 

• experience in office management and administrative work 

• strong writing and communication skills 

• strong organizational skills and attention to detail

• general knowledge of art, architecture and design 

• familiarity with basic administrative software (Word, Excel, PowerPoint) and graphic design (Adobe Creative Suite) software

• familiarity with standard bookkeeping concepts, practices and procedures

• fluency in English a requirement, fluency in Korean, Chinese, or Spanish, a plus 

• ability to multi-task, problem solve and work independently with attention to detail and strong organizational skills

• undergraduate degree required

• some familiarity with the architectural design field and operations of an architect’s office environment is required

IMPORTANT: Please send cover letter, resume and, if available, graphic work sample, to: [email protected]

with "OBRA OFFICE" in the subject heading of your email. If you are seeking an architectural internship, please do not reply to this posting, design studio internships are handled separately and should be indicated as such. Please limit correspondence to email at this time, NO PHONE CALLS PLEASE.

ALSO: Applicants are encouraged to submit letters of response that reflect their unique voice and demonstrate a genuine interest in this opportunity. Please, no AI-assisted cover letters.