Rentals Coordinator

Job Title: Rentals Coordinator

Department: Development

Supervisor: Director of Individual Giving 

Part Time or Full Time: Part-Time, temporary contract position 

Average Hours Worked Per Week: Variable, based on rental schedule

About Pioneer Works

Pioneer Works is a non-profit cultural center in Red Hook, New York City that serves as a community space for experimentation, education, and production across disciplines. Through a broad range of educational programs, performances, residencies, and exhibitions, Pioneer Works fosters community and cultural accessibility through the arts and sciences to create an open and inspired world.

Position Description 

The rentals coordinator will work with the development and production departments to support the team in the execution of rental and partnership events at Pioneer Works. This position will work closely with various internal departments including A/V, Production, and Facilities to coordinate event logistics, as well as develop strong working relationships with external event partners/vendors to arrange and manage production.

A successful candidate will have relevant prior experience in event production and/or hospitality, possess strong interpersonal and organizational skills, pay a high level of attention to detail, and be comfortable working in an environment with multiple stakeholders and addressing problems proactively. Must be available to work night and weekend hours as required.

This is a part time, contact position through November 30.

Responsibilities

Advance Communication (30%)

• Works with the Director of Individual Giving as a point of contact for rental clients, participating in calls, walkthroughs, and correspondence over email
• Coordinates advance documents for internal circulation
• Liaises with House Manager, Building Manager, Production Manager, and Technical Director to ensure adequate preparation and coverage for rental events

Day of Production (60%)

• Serves as primary on-site supervisor for rental events, in collaboration and coordination with the Director of Individual Giving and Production Manager
• Serves as on-site point of contact for facilities, production, and AV teams in collaboration and coordination with the Director of Individual Giving

Ongoing Initiative Development (10%)

• Helps maintain rental and partnership documentation

Compensation: $28/hour

POLICY

Pioneer Works is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. 

Pioneer Works is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.

Please submit a resume and brief writing sample (no longer than 2 pages) to [email protected].