Registrar

Responsibilities

Inventory & Database Management:

·       Maintain accurate inventory records for Pace Editions/Pace Prints, including shipment tracking, provenance, auction inventory, and related documentation.

·       Ensure consistency and accuracy of data in Art Logic, ArtBase and iMeet Central, verifying captions, notes, and forms.

·       Coordinate inventory across galleries and print shops, assisting with audits and updates.

·       Oversee client consignments, loans, and framing requests for the gallery and executive team.

·       Assist in condition reporting for incoming and outgoing artworks with art handler support.

Exhibition & Special Project Planning:

·       Assist the Art Resources Director with exhibition planning, logistics, display, and client viewings.

·       Support smooth coordination between sales, operations, and framing teams for professional artwork presentation.

Art Handling, Packing & Storage:

·       Assist the Art Resources Director, ensuring best practices for artwork tracking, security, and preservation.

·       Assist with packing, unpacking, and safe handling of artworks, particularly post-framing.

·       Collaborate with the Art Resources Director and Shipping Coordinator to optimize artwork movement and storage.

Invoicing, Compliance, and Logistics:

·       Manage invoices for sales and shipping, ensuring proper sales tax determination and resale certificate documentation.

·       Collect and maintain necessary records, such as bills of lading and air waybills, for compliance.

·       Provide clientele with supporting documents, including Certificates of Authenticity, condition reports, and installation guides.

·       Support the coordination of artwork consignments, loans, and framing for exhibitions, sales, and art fairs.

·       Arrange artwork transportation and oversee related documentation to ensure regulatory compliance.

·       Provide coverage for the Shipping Coordinator, securing quotes, coordinating shipments, and liaising with shippers.

·       Facilitate the acceptance and release of artworks, preparing necessary release paperwork.

·       Ensure cost-effective and efficient transportation solutions in collaboration with sales and executive teams.

Shipping Coordination:

·       Provide coverage for the Shipping Coordinator, including obtaining trucking estimates, securing multiple shipping quotes, and coordinating shipments.

·       Liaise with shippers, sales staff, and the executive team to ensure cost-effective and efficient transportation handling solutions.

·       Accept and release artwork to shippers and/or clients, preparing all necessary release paperwork.

·       Reconciliation of billing 

Qualifications

·       Bachelor's degree in related field

·       1+ years of experience preferred

·     Experience with Art Logic software is preferable

·     Ability to lift to 50 lbs. and perform physical tasks, including ladder work and crate handling

·       Highly organized, detail-oriented, and efficient, with the ability to manage a heavy workload

·       Ability to take direction and accept feedback in a fast-paced environment with shifting priorities

·       Naturally self-motivated with an ability to remain composed and make decisions under pressure

·       Strong project management skills

Please send a resume and cover letter to [email protected]