Executive and Sales Assistant to Owner

Description:

Nino Mier Gallery is a contemporary art gallery located in New York City and Brussels, representing established and emerging artists. We are seeking a highly motivated, detail-oriented, and professional Executive and Sales Assistant to the Gallery Owner to join our team in New York. 

About the Opportunity:

The ideal candidate is someone who is passionate and interested in contemporary art and interior design and is eager to learn. We are seeking someone who is highly motivated, willing to work diligently, and eager to invest the time necessary to grow professionally and gain meaningful experience. This position requires discretion, composure under pressure, the ability to manage multiple priorities in a fast-paced environment, and the flexibility to anticipate and respond quickly to the evolving needs of the gallery owner.

Health insurance is available after three months of employment, and 401 (k) enrollment is available after one year.

Executive Responsibilities: 

• Strategically manage and maintain the owner's daily calendar and schedule, travel arrangements, and assist with general time management. 
• Demonstrate flexibility and a willingness to accommodate the demands of the role, including availability for all exhibition openings, gallery events, and occasional availability beyond regular business hours when necessary. 
• Liaise with all gallery departments on behalf of the owner to ensure efficient and effective solutions for both long-term projects and ad hoc tasks to communicate and coordinate the owner’s requests, ensuring that each matter is handled efficiently and seen through to completion.
• Manage owner’s communication with represented artists, including gallery exhibitions, inventory, and any administration or communication as necessary. 
• Provide support in managing the owner’s personal art collection and coordinate with the Registration team to address ad hoc requests related to inventory, artwork locations, and auction matters.

Sales Responsibilities: 

• Manage and track all sales related processes and administration including generating invoices, sending invoices and relevant post-sales materials, tracking payments and follow-ups, and ensuring the process runs smoothly from sale to delivery. 
• Prepare and distribute preview and artwork offer emails to the owner’s client list ahead of exhibitions, art fairs, and any other sales initiatives. 
• Liaise with the sales team for sales strategy. 
• Liaise directly with clients on behalf of the owner. 
• Assist in sending offers on behalf of the owner and monitoring correspondence.
• Maintain an in-depth knowledge of the gallery’s artists, exhibition program, furniture collection, and curatorial vision to effectively engage with and communicate information to clients and visitors.

Front of House / Administrative Support: 

• Serve as the first point of contact for visitors, artists, and clients, ensuring a warm and professional welcome
• Answer phones and general email inquiries in a courteous and efficient manner
• Maintain the presentation of gallery and reception areas; prepare space and materials for openings and events
• Ensure exhibition materials (press releases, checklist, etc.) are available and up to date
• Track and record visitor numbers
• Update mailing lists and manage contact databases
• Provide ad hoc project support and general office assistance
• Support the gallery team during events, private viewings, and art fairs

Preferred Skills & Experience: 

The ideal candidate will have several, if not all, of the following qualifications:

• Bachelor’s degree in Art History, Arts Administration, Design, or related field
• 2–5 years of relevant experience in a gallery, museum, or visual arts setting (internships considered)
• Previous experience at a contemporary art gallery or in an assistant role is beneficial.
• Strong interest in, and knowledge of, contemporary art, interior design and/or twentieth-century design.
• Detail oriented with experience or confidence in managing upwards.
• Professional, calm, and diplomatic demeanor, with excellent interpersonal skills
• Exceptional organizational and multitasking skills, with the ability to effectively prioritize and anticipate needs. 
• Excellent written and verbal communication skills
• Meticulous attention to detail and strong organizational skills
• High level of proficiency with Mac OS, Microsoft Office, Adobe Photoshop and/or Illustrator, and gallery database software (Artlogic or similar)
• Flexibility to work occasional evenings and weekends for openings or special events as needed

Please send a resume, brief cover letter, and two professional references to [email protected] with the subject line: Assistant to Executive and Sales Assistant to Owner – [Your Full Name]. Applications without a cover letter will not be considered.

Nino Mier Gallery is committed to fostering an inclusive and respectful work environment. We are an equal opportunity employer and welcome applicants from all backgrounds.