Gallery Assistant

Peter Freeman, Inc. is seeking an organized and energetic Gallery Assistant to join its team, working alongside our entire staff across all areas of daily gallery operations. The ideal candidate will possess a strong interest in both contemporary and historical art, excellent writing and communication skills, sharp attention to detail, and the ability to manage multiple priorities with accuracy and efficiency in a fast-paced environment. This is a front desk, client facing role, which demands a poised and professional demeanor in all interactions—whether welcoming visitors, liaising with artists, collectors, and institutions, or communicating by phone and email.

This position is an excellent opportunity for a motivated entry-level individual seeking to get a jump start in the art world and make significant contributions to the functioning of a commercial art gallery.  The ideal candidate is highly organized and comfortable working in a fast-paced, client-facing environment. A background in art history, excellent communication skills, and a proactive, team-oriented approach are essential. 

Responsibilities:

• Opening and closing the gallery, maintaining a welcoming and professional appearance throughout public spaces and the front desk.
• Greeting and assisting clients, collectors, and visitors; answering and directing incoming phone calls with discretion and professionalism.
• Managing front desk duties including book sales, restocking printed materials, and overseeing the reception area.
• Monitoring and maintaining general gallery email accounts and calendars.
• Maintaining and updating client databases, mailing lists, and contact records.
• Organizing and processing incoming and outgoing general mail.
• Ordering and restocking office supplies, kitchen items, and light grocery needs.
• Researching and coordinating detailed travel planning and itineraries for gallery staff, and assisting with booking transportation and travel accommodations for artists and clients.
• Organizing gallery client dinners, staff and artist lunches, and special events.
• Supporting the Senior Sales Director and Managing Director with taking minutes at various meetings, filing systems, and special projects.
• Assisting the Sales and Communications teams in maintaining artist biographies and tracking material for quarterly newsletters.
• Performing general gallery errands and providing event support as needed.

Qualifications:

• Bachelor’s degree in Art History or a related field required.
• Prior gallery, museum, or arts administration experience strongly preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Adobe Acrobat, and Google Workspace; comfort working on both Mac and PC platforms. Knowledge of Adobe Creative Suite, especially InDesign is a plus.
• Familiarity with art database programs such as Artbase, ArtLogic, and ArtBinder is a plus.
• Strong organizational skills and exceptional attention to detail.
• Excellent verbal and written communication skills.
• Professional demeanor with the ability to interact confidently with clients, artists, and visitors.
• Ability to work independently and collaboratively as part of a small team.
• Flexible availability to support gallery openings, events, and special projects.
• Ability to lift up to 25 lbs when handling shipments and exhibition materials.

This position is full-time in person, Tuesday through Saturday, 10am-6pm, with occasional additional hours for openings and special events.

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Peter Freeman, Inc., founded in 1990, represents leading international artists and the estates of several generations, spanning the 19th, 20th, and 21st centuries, and specializes in important historical works with particular emphasis on early Pop, Minimal, and Conceptual Art.

The gallery presents at least five exhibitions each year of work we believe is especially relevant to the art of our time. Solo exhibitions highlight the rich way in which artists respond to the materials, forces, and questions of the day. Focused group exhibitions explore significant movements, themes, and ideas that continue to influence and define our culture. The historic works handled by the gallery over the past thirty years are broad-ranging and can often be defined by their rarity and significance. In 2006, Peter Freeman partnered with Galerie Nelson to establish what would eventually become Peter Freeman, Inc., Paris in 2013.

Please send resume and letter of interest, including 2 professional references, to [email protected], with the subject line Gallery Assistant.