Executive Personal Assistant

A contemporary art gallery is seeking an Executive Personal Assistant to act as the Co-founder’s right hand and to be responsible for liaising between and managing all aspects of the Co-founder's daily activities, with an appreciation that business and personal are intertwined. The Executive Personal Assistant ensures consistent and timely communications with the team and clients in a competent manner, ensuring confidentiality as well as professionalism. Key responsibilities include but are not limited to the following:

• Complete a broad variety of administrative tasks for the Co-founder, including: active calendar management and scheduling (business and personal); submitting expense reports; preparing confidential correspondence; arranging travel (private and commercial); organizing files; and regularly monitoring and updating contact information
• Actively engage with the Co-founder to keep them well informed on their daily agenda and current and future events
• Manage and prioritize correspondence to/from the Co-founder, with special attention to those of a time-sensitive nature on all business and personal related matters
• Ensure that the Co-founder’s biography and press profile are kept up to date and ready to be distributed, and respond to requests for materials regarding the Co-founder 
• Anticipate potential issues in schedule and proactively solve for and plan ahead
• Management of driver’s schedule
• Regular communication with house manager and staff
• Manage a variety of special projects, and other duties as assigned
• Must be available to work outside of standard business hours

Eligible candidates will:

• Value confidentiality and discretion
• Exhibit strong professional written and verbal communication skills
• Have organizational ability, analytical skills, and attention to detail 
• Prioritize, problem solve, and adapt to changing needs in a fast-paced environment
• Be proactive and resourceful
• Be tech savvy with strong computer skills, including high proficiency in Google workspace, MS Office Suite, and Adobe Suite
• Hold a Bachelor’s degree or higher
• Have 5+ years of Executive and Personal Assistant experience in the luxury, media or creative industries

Please submit PDF cover letter and resume as one file using the "Apply" button below.

03/25/2025