Special Events and Development Assistant

EOE STATEMENT:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job Overview: The Development and Special Events Assistant is a key member of City Center’s Development team and is responsible for assisting with the execution of all special events and the overall Development Department.

Special Events

• Provide administrative support for the special events program at City Center, including but not limited to: the Annual Gala, Grand Tier Dinners, Board events, membership and cultivation events, member rehearsals, receptions, in-home and studio events

• Develop and maintain close working relationships with external event venues, event planners, designers and suppliers such as florists, caterers and rental companies

• Assist with the planning and execution of the Annual Gala, including but not limited to: communication and solicitation materials, coordination with external service providers, income and expense tracking, maintaining guest lists, ticketing, timelines, and overall event assistance

• Assist with the planning and execution of quarterly Grand Tier Dinners, including but not limited to: day of set up, maintaining guest lists, coordinating with the in-house caterer, assisting with theater and dinner seating, printing place cards and envelopes, creating timelines and door lists.

• Creating and updating activities and RSVPs in the database (Tessitura) for all events

• Attend all City Center special events and work at least one patrons desks shift per production

Development Department

• Organize and manage all areas of the Shuman Patrons Lounge, including décor, refreshments and staffing

• Track and order inventory (letterhead, envelopes, etc.), as well as promotional gifts and posters signed by cast members

• Support the Executive Assistant to the President with catering and other duties related to quarterly Board meetings

• Support the Senior Manager of Donor Information with database clean up and gift processing of select membership gifts

• Work closely with select members of the City Center staff to maintain the special events calendar across the institution

• Other duties as required

POSITION REQUIREMENTS:

This Role Requires:

• 1+ years of event planning experience at a cultural institution

• Scheduling flexibility to attend performances and events on nights, weekends, and holidays

• Experience with Tessitura or a similar CRM platform

• Proficient use of Microsoft Office Suite

• Strong written and verbal communication skills

• A collaborative approach to work

• Ability to communicate effectively and strategically

• Capacity to coordinate multiple ongoing projects in a fast-paced environment with precise attention to detail

• Problem-solving and project management skills

As a valued member of the City Center administrative team, you will receive:

• Salary Grade 7

• Comprehensive insurance coverage (medical, dental, life, disability)

• Hybrid Work Schedule (3 days in the office/2 days at home unless job responsibilities require occasional additional days on-site for events, programming and/or performances)

• Generous paid time off • Pre-tax flexible & dependent care savings accounts

• Pre-tax transit savings

• Pension Plan with (CIG) Cultural Institutions Group (fully vested after 5 years)

• 401K retirement savings account

• Access to various dress rehearsals, performances, educational events, and professional development opportunities

FULL-TIME/PART-TIME: Full-Time

SHIFT: -not applicable-

RATE OF PAY: 57,345

NUMBER OF OPENINGS: 1

EXEMPT/NON-EXEMPT: Non-Exempt

OPEN DATE: 7/16/2025

ABOUT THE ORGANIZATION:

New York City Center has played a defining role in the cultural life of the city since 1943-making the best in the music, theater, and dance accessible to all audiences. Championed by a staff of passionate arts lovers, this commitment continues through celebrated dance and musical theater series including the Fall for Dance Festival, the Tony-honored Encores!, and the newest series Artists at the Center and City Center Dance Festival. The distinctive neo-Moorish theater in midtown Manhattan welcomes over 300,000 annual visitors to experience internationally acclaimed artists on the same stage that legends like George Balanchine, Leonard Bernstein, Barbara Cook, Martha Graham, and Paul Robeson made their mark. Home to a roster of renowned companies including Alvin Ailey American Dance Theater and Manhattan Theatre Club, City Center's dynamic programming, art exhibitions, studio events, and master classes, are complemented by education and community engagement programs that bring the performing arts to over 11,000 New York City students, teachers, and families each year.

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