Authors Guild Foundation - Development Associate

About the Authors Guild Foundation

 The Authors Guild Foundation is the philanthropic arm of the Authors Guild, the nation's oldest and largest professional organization for writers. Our mission is to raise critical funds to support the Guild’s advocacy efforts—including defending free expression, fighting censorship and book bans, and ensuring that authors can thrive in a rapidly evolving publishing landscape. The Foundation also produces robust literary and educational programming for writers and the public, including festivals, online classes, and author talks.

The Foundation is entering an exciting period of growth and expansion. This is a unique opportunity to join a dynamic team dedicated to championing the rights of writers and the literary community at large.

Position Summary

 The Development Associate plays a key role in supporting the fundraising, communications, and event activities of the Foundation. This position is responsible for maintaining and managing the Raiser’s Edge NXT database, tracking gifts and pledges, and supporting donor engagement and event logistics. The Associate will also assist with the execution of high-profile events, including the annual Gala, the WIT Literary Festival, and other special programming.

This role is ideal for a detail-oriented, proactive professional with strong organizational and interpersonal skills, a passion for literature and advocacy, and a desire to grow with an expanding nonprofit organization.

Key Responsibilities

Database Management & Development Operations

• Enter and maintain accurate donor data, gifts, pledges, and event details in Raiser’s Edge NXT.
• Generate gift acknowledgments and support timely donor stewardship efforts.
• Produce regular fundraising and financial reports for the Executive Director and CEO.
• Assist in developing procedures and training materials for data entry and management.
• Support financial processing including invoices, credit card reconciliation, and monthly reporting in coordination with the finance department.
• Assist with donor research, prospect profiles, and campaign tracking.

Events Coordination

• Assist in planning and executing a wide range of fundraising and cultivation events, including the Gala, WIT Literary Festival, Pascal Hall series, Guild Nights, and smaller receptions.
• Manage event logistics such as RSVPs, guest lists, vendor coordination, materials preparation, and follow-up communications.
• Support onsite logistics and provide a seamless experience for event attendees.
• Coordinate venue and vendor relationships, assist with contracts and timelines, and ensure event deliverables are met.

Donor Communications & Engagement

• Manage mailing lists and segmentation for appeals and donor outreach.
• Draft donor correspondence, including acknowledgments and campaign mailings.
• Maintain accurate records of donor interactions and preferences.
• Prepare tailored materials and briefing memos for donor meetings and stewardship initiatives.

Administrative Support

• Provide administrative assistance to the Executive Director, including scheduling and meeting coordination.
• Draft committee meeting notes and track project timelines.
• Support additional development projects and initiatives as needed.

Qualifications

Required:

• Bachelor’s degree.

Minimum of 2 years of experience working with Raiser’s Edge (NXT and database view) in a nonprofit setting.

•  Applications that do not meet this requirement will not be considered.
• Strong organizational and project management skills with the ability to meet deadlines and manage multiple priorities.
• Excellent verbal and written communication skills.
• High attention to detail and commitment to data integrity.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willingness to work occasional evenings and weekends for events.

Preferred:

• Proficiency in Microsoft Office Suite.
• Familiarity with or interest in the literary world.
• Passion for free expression and the mission of the Authors Guild Foundation.

To Apply

 Please submit your resume, cover letter, and three professional references to [email protected] with the subject line: Development Associate Application.

Only qualified candidates will be contacted.

 The Authors Guild Foundation is an equal opportunity employer and welcomes applicants of all backgrounds and identities.

To Apply

 Please submit your resume, cover letter, and three professional references to [email protected] with the subject line: Development Associate Application.

Only qualified candidates will be contacted.

 The Authors Guild Foundation is an equal opportunity employer and welcomes applicants of all backgrounds and identities.

05/30/2025