Collection Assistant

Position overview: 

Reporting to the Director of Archives, the Collection Assistant is an integral part of the archive team and is responsible for carrying out a range of tasks to support the day-to-day operations of an active collection of photographs and related materials. The position provides dynamic experience in all aspects of archival work as well as the opportunity to assist in broader programs, such as exhibitions and publications. 

Primary responsibilities:

• Process physical collections material, including organizing, cataloguing, and scanning
• Manage rights and reproductions requests and licensing
• Perform historical research and curatorial assistance as needed
• Assisting with research visitors
• Assisting in managing projects, such as exhibitions and publications

Minimum requirements:

• BA/BFA/BS in Museum Studies, Library Science, Fine Arts, Photography, History, American Studies or related field. (Master’s degree preferred.)  
• Experience working in a collection at a cultural heritage institution or gallery
• Ability to handle collections materials properly
• Knowledge of the history of photography, photographic materials, archival practice and research methodology preferred, but not required

Ideal candidate:

The position requires a dynamic, self-sufficient, detail-oriented, and enthusiastic candidate who works well both collaboratively and independently. The candidate should also be able to organize information at a high level, multi-task in a fast-paced environment, and creatively solve problems. The candidate should possess excellent communication skills, including the ability to collaborate with staff at all levels across the institution, and with outside organizations and vendors.  Must possess the drive and focus necessary to think critically and improve and expand upon procedures and protocols already in place with a goal of refining workflow. 

This position is Monday through Friday 8:30am-5:30pm based out of our Tenafly, NJ offices. Due to the nature of the role, the position requires the ability to lift boxes of collection material up to 25 lbs

Please apply with your CV and a covering letter of no more than 400 words, detailing why you are right for this role.

07/31/2025