All Jobs

Workforce Administrator

Hybrid: New York, NY
$70,000 (Annual) Full Time Permanent
Non-Profit, Administration

Starting compensation for this full-time position is $70,000 annually, with health and dental benefits and a 401(k) benefit plan (a financial advisor is available for consultation). We also offer generous paid time off of 18 vacation days per calendar year, plus 19 federal/regional/religious holidays (including Eid, Yom Kippur, Rosh Hashanah, Lunar New Year, Diwali), and 5 days of paid sick leave per NYC's Paid Safe and Sick Leave Law.





Description

ArtsPool is an organization that is passionate about providing affordable financial management, workforce administration, and compliance support to nonprofit arts organizations. Our mission is to provide excellence in these support areas so that arts organizations can focus on what they do best -- create! We are looking for a skilled Workforce Administration professional to join our Workforce Administration Team to support a growing client list of nonprofit organizations.


Workforce Administrator Responsibilities

The Workforce Administration Team provides general workforce management support to the nonprofit organizations who are members of the ArtsPool cooperative.

The Workforce Administration Team acts as a critical hub for client employment data and collaborates with our Financial Maintenance and Financial Operations Teams to empower our clients to make sound and informed labor decisions for their organizations.

As a Workforce Administrator, you will hold 5-7 client (“member”) relationships in which you will collaborate with staff from the member organizations and others on the ArtsPool team to facilitate payroll processes, labor compliance, and ongoing workforce administration support. You will contribute as an integral part of our members’ workforce administration capacity by providing the following services:


  • Facilitate/support time tracking, process payroll, and maintain payroll systems and employee records.
  • Facilitate the employee onboarding and offboarding process, including offer and voluntary termination letters, worker documentation (Forms W-4 and I-9), benefits coordination, and employment status tracking.
  • Store quarterly payroll tax reports and coordinate with the Workforce Administration Service Team Lead on payroll tax issues.
  • Assist in preparation of annual tax materials for employees (Form W-2).
  • In conjunction with the Financial Maintenance Team, support annual compensation review and member approval.
  • Provide payroll reports and related data for annual audits, tax returns, and insurance claim forms, as requested by other ArtsPool teams, by auditors, insurance carriers (e.g. Unemployment, Disability, Paid Family Leave, and Workers' Compensation coverages), and occasionally the Department of Labor.
  • Train member staff on the payroll process and payroll system (timesheet submission/approval, time-off request/approval, pay run reports/approval) at new member onboarding and/or at staff transition.
  • Engage in ongoing education of member staff in ArtsPool’s workforce practices.
  • Support member staff with required benefit reports and forms (e.g. 401k/403b, IRS 5500, Cafeteria Plan, Commuter Benefits, HSA/FSA, COBRA).
  • Provide consistent practices and support -- including escalation to legal review as required -- for questions that arise relating to workforce compliance, including classification of employees, payroll tax filings, error prevention and correction.
  • Provide payroll and benefits-related comments on Employee Handbooks, and assist in facilitating legal review and board approval of the Handbook.
  • Undertake research as needed, contacting government agencies, benefits vendors, etc. on details impacting payroll.
  • File employee records (e.g. onboarding and offboarding paperwork, sexual harassment prevention training certificates, performance review documentation) in payroll portal.


Our ideal candidate

  • Significant experience with workforce administration required (any combination of experience in: payroll processing, workers’ compensation/disability audits, employee/contractor classification, etc.)
  • Primary experience with payroll processing and comfort with reading and maintaining spreadsheets preferred.
  • Demonstrated ability to work independently in complex, fast-paced environments required.
  • Ability to prioritize and meet deadlines for multiple clients required.
  • Demonstrated history as a self-motivated creative problem solver who is willing to work within a team to develop and assist in implementing system improvements to be utilized by all team members. 
  • Facility with web-based systems and software - Experience with BeyondPay Payroll, Xero Accounting, and Google Workspace (Google Sheets, Gmail, Google Drive) is a plus.
  • Previous experience with nonprofits and/or arts organizations is a plus, but not required.
  • People Operations (or Human Resources) experience or degree is a plus.

We understand that you may not meet all aspects of this description. We welcome applicants with varied backgrounds and different skills. If you believe you can excel in this role, we encourage you to apply!


Shared accountabilities 

ArtsPool is committed to sharing a set of responsibilities among all team members to ensure excellence in running our operations and alignment with our values.

  • Support ArtsPool’s values with respect to diversity, equity, and inclusion, and commit to contributing to an environment that treats everyone with dignity and respect.
  • Provide support/guidance to other members of the ArtsPool team and ask for support when needed.
  • Act as a back-up for other ArtsPool staffers as needed when they take time off, and prepare your work for other staffers to back you up when you take time off.
  • Contribute to the organizational decision-making process and improvement of ArtsPool systems, services and processes.
  • Adhere to ArtsPool’s work processes and procedures including systems use, style guides, communications guide, document organization and retention, security policies, and other operational and corporate policies and procedures.


Location

ArtsPool is currently an open-location workplace with an office in Fort Greene, Brooklyn. You are free to work remotely but may be asked to join in-person team meetings from time to time. 




How to apply

To apply for this full-time position with ArtsPool, please submit your letter of interest along with an updated resume via the link below. Due to the number of applicants, only those chosen for screening will receive a response. ArtsPool is an equal opportunity employer. In the spirit of ArtsPool’s value of inclusion, we welcome and encourage submissions from BIPOC, LGBTQIA, disabled, and veteran candidates.

Applications will be reviewed on a rolling basis. Due to a high volume of applications received, we are unable to contact each applicant individually regarding the status of their application.

Application Deadline

05/02/2025

Replying to
    Thank you for your interest!
    Your email has been sent to the advertiser and you will receive a copy in your inbox.
    The advertiser will be in touch with you directly if there is further interest.
    Thank you for your interest!
    Your email has been sent to the employer and you will receive a copy in your inbox.
    The employer will be in touch with you directly if there is further interest.
    Thank you for your donation!
    Your support will go a long way towards the realization of this fiscally sponsored project/organization. A receipt will be emailed to the address you provided.
    Acknowledge As
    Personal note (optional)
    First Name
    Last Name
    Email
    Country
    Street
    City
    State
    Zip
    Address
    When you are ready, click Donate and enter your credit card information.
    Thank you for supporting
    Pay with Credit Card
    Listing Not Found

    We couldn’t find the listing you were looking for. The listing may have expired or been removed by the advertiser OR the link you followed may be broken.


    NYFA’s Classifieds board has new listings available every day.


    Listing Not Found

    We couldn’t find the listing you were looking for. The listing may have expired or been removed by the advertiser OR the link you followed may be broken.


    NYFA’s Classifieds board has new listings available every day.


    Project Not Found

    We couldn’t find the project you were looking for.


    NYFA’s Classifieds board has new projects available every day.


    All projects