Registrar - NY

Karma is seeking an experienced Registrar for immediate hire to join our New York based gallery. This position is primarily responsible for: overseeing the safe handling and packing of all artwork; coordinating the safe transportation of artworks to and from clients, museums, galleries, artist studios, vendors etc.; and communicating effectively between internal departments as well as external parties. This position requires demonstrated knowledge of current professional registration and fine art shipping standards and best practices. This position will also be responsible for liaising for framing and conservation for specific artists and projects, and will work collaboratively across our Los Angeles and New York Registrar, Sales and Operations departments. 

Responsibilities:

• Organize and coordinate logistics for gallery exhibitions, private viewings, specific art fairs, and other special projects.
• Organize accessioning and shipping for incoming inventory
• Work closely with the registrar and operations team to maintain best practices of artwork storage and handling, extending to conservation and insurance.
• Manage the safe packing and transport of artwork to and from artists, museums, galleries, clients, and storage facilities
• Conduct condition inspections and reports for all incoming and outgoing works for the NY Gallery
• Draft, execute, and track loans, consignments, and agreements; Certificates of Authenticity, manuals, and installation documents
• Organize framing, crating, artwork production, conservation with artists and vendors for specific regional artists
• Coordinate post-sale client shipping with shippers, acting as liaison between sales team, shippers, and clients
• Compile, process, and manage records of associated shipping paperwork in accordance with California and New York state Sales Tax requirements
• Conduct periodic physical inventory of all internal and external storage locations 

You’re a great fit if:

• You have a BA in Art History, Administration, Studio Arts or related field
• You bring 5+ years experience in a museum, gallery, art institution or fine art logistics company
• Experience with domestic and international fine art shipping and logistics
• Ability to collaborate with multiple departments within the organization in a fast paced environment
• Familiarity with various mediums of artwork; working knowledge of framing a plus
• Familiarity with database systems such as Arternal or comparable database systems is a plus
• You are proficient with Adobe suite and Google Drive
• You are a natural collaborator who thrives when working with others
• A Plus: You are familiar with our artists and have visited our galleries 

Email your resume and cover letter as one PDF to [email protected], with Registrar in the subject line. Please note this position is for immediate hire. We cannot accept walk-ins or phone calls.

Karma is an Equal Opportunity Employer. We celebrate diversity and are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. 

07/18/2025