Assistant Director

Yossi Milo is seeking a full-time Assistant Director. The ideal candidate will be a highly motivated self-starter and must have a minimum of 2 years of experience working in a similar role at a contemporary art gallery. The position offers the opportunity to join our sales team in a support capacity with opportunities for long-term development and growth with the gallery.  

Job Description:  

The Assistant Director will provide day-to-day executive support to the Principal in all facets of the gallery’s operation and play an integral, generative role in managing sales. This person will assist the Principal with outreach, sales strategies, client interactions, viewings and maintaining relationships with artists and collectors. In addition to the primary responsibilities of working alongside the Principal, the Assistant Director will be a key member of the staff, providing support to the larger team and playing a central role in gallery operations.  

Key Responsibilities 

Sales Support: 

• Manage and organize the Principal’s inbox 
• Draft correspondence and offers for the Principal 
• Generate sales materials including PDFs, fact sheets, and PrivateViews 
• Update and maintain contact lists and sales sheets 
• Coordinate and schedule client viewings 
• Prepare invoices as needed and work closely with the Registrar and Sales Assistant to manage post-sales follow-up 
• Support the Principal and Directors in liaising with artists 
• Organize gallery appointments and calendar 
• Coordinate and oversee gallery events, managing guest lists and liaising with venues 

General Duties: 

• Collaborate on social media and marketing, proofing and reviewing all external copy and materials before final review by the Principal and Director 
• Assist with press outreach in advance of exhibitions and art fairs 
• Support the Principal and Directors during openings, art fairs, and events 
• Provide coverage for front desk as needed, answering phone calls and greeting visitors 
• Undertake ad hoc projects and provide administrative support to Directors as needed 

Required Qualifications:  

• BA in Art History or a related field 
• 2 years minimum of experience in a similar role at a contemporary art gallery 
• Experience with database software; experience with Artlogic highly preferred 
• High-level proficiency with Microsoft Office 
• High-level proficiency with Adobe Creative Cloud; experience with InDesign required and experience with Photoshop preferred 
• Meticulous proofreading and editing skills; must be able to touch type 

The ideal candidate will also possess the following skills and traits:  

• Understanding of gallery sales and operations 
• Expert written and verbal communication 
• Excellent interpersonal skills and discretion 
• Meticulous attention to detail and highly organized  
• Professional, friendly, and calm disposition with a proactive and positive attitude 
• Solutions-oriented thinking and thoughtful approaches to problem-solving 
• Ability to work productively, prioritize and multitask with ease in a fast-paced environment 
• Punctuality and flexible schedule 

This is a full-time position. The gallery’s hours are Tuesday through Saturday from 10am to 6pm. Schedule flexibility around art fairs, openings and events will be required. 

The ideal candidate will be able to start in Summer 2025. This is not an entry-level position and prior gallery experience is required. Only qualified candidates will be considered for the role and contacted.  

Please email a one-page resume and one-page cover letter outlining your interest and qualifications to [email protected] with the subject line “Application for Assistant Director Role”. Please no phone calls or walk-ins. 

02/15/2024