Temporary Operations Lead

JOB TITLE: Temporary Operations Lead

JOB POSTED: March 3, 2025

DEPARTMENT: MA Curatorial Practice

REPORTS TO: Chair of MA Curatorial Practice

SCHEDULE: Monday - Friday, 10:00 am - 6:00 pm

POSITION STATUS: Temporary, Full-Time, Non-Exempt

COMPENSATION: $32.97 / hour

POSITION SUMMARY:

Under the supervision of the Chair of MA Curatorial Practice, the Temporary Operations Lead will provide essential administrative and operational support to ensure the smooth functioning of the department’s facilities, events, and student services. This role is ideal for an organized and detail-oriented individual who can effectively manage multiple responsibilities in a dynamic academic environment.

This temporary employment opportunity begins in March 2025 and may continue through the end of the academic year, May 2025.

DUTIES AND RESPONSIBILITIES

• With the Chair, serve as a point of contact for department faculty, students, SVA departments, and external vendors.
• Maintain a front desk presence during departmental hours (10:00 am - 6:00 pm).
• Lead general administrative tasks, including scheduling, email correspondence, and document management.
• With the Chair, supervise administrative tasks performed by the department part-time Coordinator.
• Work with the department Coordinator on weekly social media posting and presence.
• Oversee the maintenance of department facilities, equipment use, and submitting maintenance requests.
• Support budget tracking by collecting and organizing financial data, processing reimbursements, and reconciling departmental credit cards.
• Coordinate student exhibitions, public programming, and workshops, including scheduling, logistics, and equipment.
• Facilitate IT and academic technology support, including Canvas training coordination for faculty and students.
• Assist the Chair in managing student admissions processes, including application tracking, interview scheduling, and student registration support.
• Assist with department event planning and coordination, including setting up spaces, organizing materials, and supporting promotional efforts.
• Provide operational support for guest speakers, mentors, and outside vendors, including processing payments and tracking invoices.
• Maintain department records, digital archives, and social media updates.
• Perform other duties as assigned to support department operations.

MINIMUM QUALIFICATIONS

• A bachelor’s degree and five (5) years of demonstrated experience, or a combination of education and relevant experience.

PREFERRED QUALIFICATIONS

• Experience in office administration and budget management is strongly preferred.
• Experience in event planning and management.
• Proficiency in Mac OS, Microsoft Office, and Google Suite.
• Experience with the following platforms: Facebook, Instagram, X, LinkedIn, YouTube, and Eventbrite.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the protocols and objectives of higher education.
• Skill in effective verbal and written communication.
• Skill in oral and written communication.
• Skill in data analysis and problem-solving.
• Skill in handling multiple tasks and prioritizing.
• Skill in performing manual work.
• Skill in planning and organizing.
• Skill in operating a personal computer and related equipment.
• Ability to provide customer service.
• Ability to work independently and manage multiple projects.
• Ability to lead cross-functional and departmental project teams.
• Ability to manage and train others.
• Ability to develop and maintain knowledge in assigned specialized areas.
• Ability to conduct research, identifying and analyzing trends, including root cause analysis.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other employees and the public

PHYSICAL REQUIREMENTS OR WORKING CONDITIONS

• The normal work hours are Monday to Friday, 10:00 am - 6:00 pm
• Ability to occasionally work outside of normal office hours, work evenings and/or weekends as needed.
• While working remotely, will be required to maintain the same hours of work as would be performed in the office, follow the department's procedures in completing assigned job tasks, and be available during the employee’s working hours via the department-established communication methods (i.e., Google chat, Slack, phone, etc.)
• Primarily an office setting, with occasional off-site work for end-of-year exhibitions. Occasional loud noise from installing artwork.
• Climbing, standing, stooping, and typing as essential job functions.
• Must be able to do medium lifting on a regular basis; heavy lifting occasionally, following proper safety protocols.

APPLICATION INSTRUCTIONS

To be considered for this position, candidates must submit the following to the job posting:

• Resume
• Cover Letter

Only shortlisted candidates will be contacted for further steps.

WORKING AT SVA

School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for more than seven decades. With a faculty of distinguished working professionals, a dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility. Comprising over 7,000 students at its Manhattan campus and over 41,000 alumni from 128 countries, SVA also represents one of the most influential artistic communities in the world. For more information about the College's 31 undergraduate and graduate degree programs and Continuing Education division, visit sva.edu.

Learn more about working at SVA.

The School of Visual Arts is an equal-opportunity employer. Diversity and inclusion is a core principle of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.

To be considered for this position, candidates must submit the following to the job posting:

• Resume
• Cover Letter

Only shortlisted candidates will be contacted for further steps.