Office & Production Manager

Position Overview:

The Office & Production Manager at Bridgehampton Chamber Music (BCM) will play a pivotal role in providing essential office and administrative support, as well as overseeing production-related activities for our 13-concert summer season, 3-concert spring and 3-concert fall series. This new, full-time position is a hands-on, fast-paced, multifaceted role that combines production coordination with office management, working closely with the Executive Director, Artistic Director, BCM musicians, and various vendors. The position entails both working in an office environment in New York City as well as a music festival environment during the months of July and August in Bridgehampton, NY. Additional trips to Bridgehampton for fall and spring for performances required. 

Key Responsibilities:

Office Duties:

• Provide administrative support to the Executive Director across a variety of tasks.
• Review and enter bills and expenses into QuickBooks for budgeting and accounting purposes.
• Manage ticket sales for BCM concerts, including processing orders and ensuring accuracy of information.
• Process donations and issue thank-you letters to donors, ensuring proper acknowledgment and appreciation.
• Prepare and proofread artist contracts and other related documents for clarity and accuracy.
• Proof BCM marketing and program materials, ensuring high-quality content and proper formatting.
• Answer box office phone calls and assist patrons with ticketing inquiries.
• Assist in the creation and maintenance of mailing lists for marketing and development purposes.
• Maintain and update the BCM music library, ensuring materials are organized and readily accessible.
• Help maintain and update the organization’s website, ensuring accurate information about upcoming events, performances, and programs.
• Perform other office-related duties as assigned.

Production Duties:

• Organize production needs for rehearsals and concerts, including technical and logistical requirements.
• Supervise and provide guidance to the Production Assistant during the summer festival.
• Serve as the onsite Production/Stage Manager at rehearsals and for all Fall and Spring Series concerts, ensuring all technical and performance needs are met.
• Coordinate rehearsal schedules and assist in creating detailed rehearsal timetables under the direction of the Artistic Director.
• Communicate rehearsal and performance details to musicians in a timely manner.
• Procure and distribute necessary music materials to all musicians for concerts and rehearsals.
• Act as the primary point of contact for all vendors providing services for BCM events (e.g., lighting, sound, venue, etc.).
• Provide production support for off-site events, including fundraising, development, and artist-related events.
• Perform other production-related duties as assigned.

Qualifications:

• The ideal candidate is a self-starter, with an entrepreneurial spirit, willingness to ask questions, and passion for the non-profit and/or arts management sector broadly.
• At least three years experience in classical music arts organization or equivalent.
• Experience with QuickBooks or other accounting software.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Ability to communicate clearly and professionally with musicians, vendors, and team members.
• Excellent written and verbal communication skills.
• Ability to work independently as well as part of a team.
• Strong attention to detail and a commitment to high standards of quality.
• Flexible, resourceful, and proactive, with a positive attitude in a fast-paced environment.
• Experience with Wenger mobile stages preferable. 
• Knowledge of classical music and chamber music in particular, a plus.
• Candidates must be able to lift and move production equipment as needed.
• Candidates must have a valid driving licence

About Bridgehampton Chamber Music:

In its 42nd season, Bridgehampton Chamber Music is one of the nation’s leading chamber music arts organizations. Dedicated to bringing unique, world-class chamber music performances to the East End of Long Island and a commitment to excellence and accessibility, we offer a diverse range of programming fostering a deeper understanding and appreciation of chamber music in all its forms. BCM engages the world’s finest musicians, has commissioned more than 25 new works throughout its history, and has its own recording label on which it has released 12 recordings. 

How to Apply:

Please send a resume and cover letter detailing your relevant experience and interest in the position to [email protected].

04/10/2025