Bookkeeper/Financial Controller

Financial Controls 

Cash Management & Bill Payment

•    Manage day to day accounting work

• Manage cash flow

• Prepare wire transfers daily for high value art transactions

• Administer all bank accounts

• Obtain forecast FX Rates and execute all FX transactions for the company

• Develop annual operating budget and track spending to meet all financial obligations

• Monthly and Quarterly reviews of the books with accounting firm 

• bi-weekly meetings with the owners

• Reconciling all bank accounts and oversee credit card reconciliation

• Bookkeeping

• Oversight of outside consultants for finance and legal

• Manage and approve client billable expenses for proper identification and invoicing.

Final approval of all expense reports

• Review internal control procedures and implement best practices

• Invoice clients as per contract

Taxes

• Finalize books at year end and prepare for tax filing with accountants

• Coordinate yearly financial audits with external accountants and oversee all sales and   income tax audits by federal and state agencies for all entities.

• Review, adjust and finalize annual tax returns

• Make quarterly payments as needed

• Audit & Regulatory Compliance

• Manage sales tax filings

• Advise dealers and assistants on sales tax related issues

Human Resources

Hiring & Management

• Manage offer letters and confidentiality agreements for employees and consultants

• Oversee onboarding and off-boarding employees, as required

• Manage W-9s as required by clients

• Manage contracts, W-9s and 1099s for independent contractors

• With relevant managers and HR support, document performance and compensation   issues as they arise

• Organize and direct annual review process

• Maintain staff personnel files

Payroll

• Bi-weekly entering of team payroll

• Manage employee data, W-2s, benefits

• Manage health insurance deductions, 401(k) deductions and contributions through the   payroll system

• Manage year end bonus payments and appropriate deductions

Health Insurance Administration

• Maintain health and dental insurance, Health Savings Accounts and benefit plans.

• Oversee health insurance program for employees and departed employees (COBRA)

• Conduct annual employee audit for Business / Workers’ Comp Insurance

• Administer and track State PFML for employees

401K Program implementation

• Bi-annual reporting to 401(k) Plan Administrator who performs calculations for funding company contributions

• Tracking 401(k) Plan eligibility and participation by qualified employees and enrollment

• Manage and monitor payments and deductions in Payroll and Accounting systems with bookkeeper

Operations

• Liaise with employees and manage outsourced tech support on IT software, hardware and policies

• Manage all corporate software accounts such as Gmail, Slack, Dropbox, ArtLogic, etc

• Maintain and regularly review business insurance policy with insurance broker

• Maintain inventory of all hardware in conjunction with IT firm

• Administer and negotiate leases of office spaces

Please send a cover letter and resume in PDF format to [email protected]

06/23/2025