Executive Assistant

Templon is seeking a full-time Assistant to the Owner/Director at its space in Chelsea, New York City. The ideal candidate will have strong written and verbal communication skills, a high level of professionalism, and a demonstrated interest in contemporary art and sales. This position supports the Owner/Director across all aspects of daily operations, including client communications, sales support, and artist and studio coordination. The role requires a proactive, detail-oriented individual with an interest in the sales process who is comfortable handling a wide range of tasks and managing shifting priorities. The Executive Assistant plays a key role in maintaining internal systems and ensuring the smooth execution of gallery activities.

Hours:

Tuesday – Saturday, 10 am – 6 pm

Requires flexibility for additional hours based on the needs of the gallery, including openings, fairs, and other events.

Salary commensurate with experience

RESPONSIBILITIES

• Assist Owner/Director in corresponding with artist studios and facilitate logistics related to shipping, travel, and related contracts including consignments and loan agreements.
• Send sales offers and invitations on behalf of Owner/Director and facilitate post-sale process. Create exhibition and fair previews, as well as sales/artist PDFs for clients.
• Interact with prospective and existing clients and conduct viewings on director’s behalf.
• Conduct research on prospective and existing clients to support targeted outreach and personalized communication.
• Update client information and director’s offers, artwork movements, and other gallery activities as needed on internal databases.
• Coordinate and lead all gallery events, including exhibition openings.
• Assist in orchestrating gallery openings, special events, and meetings.
• Coordinate travel arrangements including flights, reservations, and meetings, and maintain detailed itineraries.
• Coordinate mailing out items on behalf of gallery, including catalogue mailings for collectors, curators, and press.

QUALIFICATIONS

• Bachelor’s degree
• At least 1 year experience at an art gallery or similar institution
• Professional fluency in French highly preferred
• Proficiency with Adobe Suite preferred
• Must be a U.S. citizen or have a working visa for the US

Templon is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Employee health and safety is of the utmost importance and as such Templon is committed to adhering to New York State Department of Health covid safety guidelines.

Please send resume and cover letter to [email protected]

No phone calls

06/17/2025