Executive Assistant to Artist

Position Title: Executive Assistant to Artist & Studio Director

Location: Brooklyn, NY (In-person + Remote)

Schedule: Full-Time, Monday–Friday, with occasional evening or weekend availability as needed

Start Date: ASAP

Compensation: Starts at $65,000

Position Summary

Esteemed Brooklyn-based artist studio seeks a highly organized, proactive, and adaptable Executive Assistant to support both the Artist and the Studio Director. This is a hybrid role combining personal and administrative responsibilities across the artist’s personal and professional spheres. The EA will play a critical role in ensuring smooth studio operations, day-to-day logistics, and organizational clarity across the team.

The ideal candidate is detail-oriented, intuitive, and capable of managing a range of tasks while maintaining the highest level of discretion and professionalism. A background in the arts is strongly preferred.

Key Responsibilities

Administrative Support

• Manage calendars, appointments, and travel logistics for both the Artist and Studio Director

• Maintain to-do lists and ensure follow-through on scheduling, communications, and reminders

• Draft, format, and edit correspondence, presentations, and documents

• Organize and maintain shared digital files (Google Drive, Dropbox, Art Logic) and contact databases, etc.

• Monitor studio inbox and flag priority communications

Personal Assistant Duties

• Run errands, coordinate deliveries, manage household vendors, and order supplies

• Keep studio and home environments tidy, well-stocked, and guest-ready

• Support with event planning and hosting responsibilities for studio gatherings or openings

• Book appointments and reservations as needed, etc.

Studio Operations

• Support photo and video documentation of studio activities

• Assist with archiving and cataloging artworks in coordination with the Studio Director

• Coordinate with fabricators, galleries, and institutional partners as requested

• Assist with packaging, shipping logistics, and inventory updates

• Place orders for materials and other essential items

Qualifications

• 2+ years of experience in an administrative or operations support role, preferably in an arts or creative setting

• Deep organizational skills and the ability to multitask effectively

• Proactive communicator who anticipates needs and follows through

• High level of discretion and trustworthiness in handling confidential information

• Technologically savvy; proficient with Google Workspace, Dropbox, project management tools, etc

• Comfortable in a fast-paced, high-output environment

• A warm, collaborative attitude and a willingness to pitch in wherever needed

• Familiarity with studio practices, galleries, or institutions

Please submit a resume and a brief cover letter outlining your interest and relevant experience. Applications will be reviewed on a rolling basis until the position is filled. Early submission is encouraged. Only shortlisted candidates will be contacted for an interview.

06/20/2025