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Executive Assistant to Artist

Firelei Báez Studio 06/06/2025
Remote: Brooklyn, NY
$65,000 (Annual) Full Time Permanent Experienced (Non-Manager)
Fine Arts, Administration, Art Handling/Logistics, Other, Communications/PR

The starting salary for this position is $65,000 annually.

Description

Position Title: Executive Assistant to Artist & Studio Director

Location: Brooklyn, NY (In-person + Remote)

Schedule: Full-Time, Monday–Friday, with occasional evening or weekend availability as needed

Start Date: ASAP

Compensation: Starts at $65,000


Position Summary

Esteemed Brooklyn-based artist studio seeks a highly organized, proactive, and adaptable Executive Assistant to support both the Artist and the Studio Director. This is a hybrid role combining personal and administrative responsibilities across the artist’s personal and professional spheres. The EA will play a critical role in ensuring smooth studio operations, day-to-day logistics, and organizational clarity across the team.

The ideal candidate is detail-oriented, intuitive, and capable of managing a range of tasks while maintaining the highest level of discretion and professionalism. A background in the arts is strongly preferred.


Key Responsibilities

Administrative Support

  • Manage calendars, appointments, and travel logistics for both the Artist and Studio Director


  • Maintain to-do lists and ensure follow-through on scheduling, communications, and reminders


  • Draft, format, and edit correspondence, presentations, and documents


  • Organize and maintain shared digital files (Google Drive, Dropbox, Art Logic) and contact databases, etc.


  • Monitor studio inbox and flag priority communications


Personal Assistant Duties

  • Run errands, coordinate deliveries, manage household vendors, and order supplies


  • Keep studio and home environments tidy, well-stocked, and guest-ready


  • Support with event planning and hosting responsibilities for studio gatherings or openings


  • Book appointments and reservations as needed, etc.


Studio Operations

  • Support photo and video documentation of studio activities


  • Assist with archiving and cataloging artworks in coordination with the Studio Director


  • Coordinate with fabricators, galleries, and institutional partners as requested


  • Assist with packaging, shipping logistics, and inventory updates


  • Place orders for materials and other essential items


Qualifications

  • 2+ years of experience in an administrative or operations support role, preferably in an arts or creative setting


  • Deep organizational skills and the ability to multitask effectively


  • Proactive communicator who anticipates needs and follows through


  • High level of discretion and trustworthiness in handling confidential information


  • Technologically savvy; proficient with Google Workspace, Dropbox, project management tools, etc


  • Comfortable in a fast-paced, high-output environment


  • A warm, collaborative attitude and a willingness to pitch in wherever needed


  • Familiarity with studio practices, galleries, or institutions

How to apply

Please submit a resume and a brief cover letter outlining your interest and relevant experience. Applications will be reviewed on a rolling basis until the position is filled. Early submission is encouraged. Only shortlisted candidates will be contacted for an interview.

Application Deadline

06/20/2025

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