Program Associate, NYFA Grants

About NYFA

The New York Foundation for the Arts (NYFA) was established in 1971 to empower artists at critical stages in their creative lives. Today, the nonprofit organization’s programs and services are far-reaching and are rooted in a wealth of physical and online resources. Each year, NYFA awards over $4 million in cash grants to individual visual, performing, and literary artists throughout the United States. NYFA’s Fiscal Sponsorship program, one of the oldest and most reputable in the country, helps national artists and arts organizations raise and manage an average of $4 million annually. NYFA’s Learning programs, including its Artist as Entrepreneur and Immigrant Artist Mentoring Program, provide thousands of artists, creatives, and arts administrators with professional development training and support. NYFA’s website, NYFA.org, is used by more than 1 million people and features more than 20,000 opportunities and resources available to artists in all disciplines.

Position Objective

Working closely with all members of the NYFA Grants team, the Program Associate is an entry-level position with an opportunity to provide administrative support across the various funding programs currently administered by NYFA. This role will be primarily responsible for collaborating with NYFA Finance to process grant payments, support panel review processes, and maintain correspondence with artist applicants and recipients.

The Program Associate will be part of a small team and will need to be flexible and willing to take on additional responsibilities and projects as needed. Ideal candidates will have interest and/or experience in artist support and/or grants management.

Key Duties

• Assist Program Officers and Director with administrative tasks related to grant application cycles and panel review processes
• Assist with technical and administrative support needed for panel discussions, info sessions, and panelist orientations, including but not limited to video captioning
• Responsible for collecting, assembling, and maintaining all necessary documents for payment processes to NYFA grant and award recipients and panelists
• Coordinate payment requests and tracking with colleagues in NYFA Finance
• Assist with research and outreach to attract qualified grant applicants and panelists
• Regularly maintain all Grants’ email inboxes, and correspond with applicants and recipients in a timely and collegial manner
• Support the Team with ad hoc projects as needed

Essential Skills

The ideal candidate has a passion for NYFA’s mission to empower artists at critical stages in their creative lives. To succeed in this role, candidates must have:

• Excellent customer service and a high social intelligence
• Ability to work independently and efficiently, and as a collaborative member of a small team
• Strong organizational skills and be highly detail-oriented
• Highly proficient with G Suite and Microsoft Suite, particularly Excel
• Past experience with Submittable, SalesForce, Asana, and Box a plus

Qualifications

• 1-2 years of experience in arts administration, program management, and/or other grantmaking experience preferred
• Degree in arts or creative field, or demonstrated creative practice, is preferred
• Ability to master details, manage multiple priorities and meet deadlines, with a small margin of error
• Working with people of all temperaments and levels of experience

We understand that many applicants will not have experience with every topic on this list, we encourage you to apply anyway.

Salary & Benefits:

This is a full-time position at 40 hours per week (M to F, 9.30am to 5.30pm with some extra hours as required). Salary is $50,000 (non-negotiable), paid time off: vacation, personal and sick days, employer contribution for health insurance with optional dental and vision (eligible at the first of the month after the hire date), 403b (employer matching contributions available after a 3-year term of employment).

Office Policy

NYFA is currently practicing a remote work environment where employees can work from home if they choose to, subject to their immediate supervisor’s approval. Employees may also choose to work in person at the NYC midtown office. NYFA reserves the right to revise the remote work model in case a change is needed in the future.

The New York Foundation for the Arts (NYFA) is an Equal Opportunity Employer with a

commitment to supporting a more equitable arts sector. NYFA’s offices are accessible.

Individuals from all backgrounds are strongly encouraged to apply.

Please email a cover letter and resume to [email protected] with “NYFA Grants Program Associate Position” and your name in the subject line. Only applicants invited to interview will be contacted. No phone calls, please.