Finance Assistant

Gallery is looking for a part-time Finance Assistant to work 2 days per week onsite. Duties include maintaining financial records, preparing client invoices, oversee credit card transactions and expense coding. Meticulous attention to detail, proactive follow-up on time sensitive issues and an in-depth understanding of financial accounting and GAAP is a must. A 4-year degree and a minimum of 3 years work experience in a similar role at an art gallery is required.

Duties

 Maintenance of Artlogic sales and payment records

 Distribution of client payment statements to the sales team

 Prepare sales invoices and rebilling of shipping reimbursements

 Tracking of COGS in Artlogic

 Assistance with vendor accounts payable, W9s, communication with vendors

 Credit Card expense reconciliations in Expensify, expense coding, assistance with

credit card payment processing

 Recordkeeping of sales journals and assistance with monthly/ quarterly payable

reports

 Assistance with ad hoc expense/ exhibition budget reporting as requested

Qualifications

 Bachelor’s degree from an accredited university or equivalent work experience

 Minimum of 3 years of professional work experience in a finance/ accounting

position at an art gallery

 Accurate recordkeeping skills and meticulous attention to detail a must

 Exceptional time management and communication skills with staff and vendors

 Proficiency in Artlogic, Excel, Expensify, experience with Quickbooks accounting

system a plus

 Must be authorized to work in the United States

Please send CV and covering letter through email.