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Finance Assistant

Art Gallery 05/19/2025
New York, NY
$30 - $40 (Hourly) Part Time Permanent Experienced (Non-Manager) 4-Year Degree
Finance/Accounting, Gallery
Description

Gallery is looking for a part-time Finance Assistant to work 2 days per week onsite. Duties include maintaining financial records, preparing client invoices, oversee credit card transactions and expense coding. Meticulous attention to detail, proactive follow-up on time sensitive issues and an in-depth understanding of financial accounting and GAAP is a must. A 4-year degree and a minimum of 3 years work experience in a similar role at an art gallery is required.



Duties

 Maintenance of Artlogic sales and payment records


 Distribution of client payment statements to the sales team


 Prepare sales invoices and rebilling of shipping reimbursements


 Tracking of COGS in Artlogic


 Assistance with vendor accounts payable, W9s, communication with vendors


 Credit Card expense reconciliations in Expensify, expense coding, assistance with

credit card payment processing


 Recordkeeping of sales journals and assistance with monthly/ quarterly payable

reports


 Assistance with ad hoc expense/ exhibition budget reporting as requested


Qualifications

 Bachelor’s degree from an accredited university or equivalent work experience


 Minimum of 3 years of professional work experience in a finance/ accounting

position at an art gallery


 Accurate recordkeeping skills and meticulous attention to detail a must


 Exceptional time management and communication skills with staff and vendors


 Proficiency in Artlogic, Excel, Expensify, experience with Quickbooks accounting

system a plus


 Must be authorized to work in the United States


How to apply

Please send CV and covering letter through email.

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