Gallery Registrar

Vielmetter Los Angeles seeks a highly motivated, organized, and collaborative individual to join our team as the Gallery Registrar. This position reports directly to the Gallery Owner and works closely with the sales team and Gallery Manager, coordinating the safe transport of artwork for all gallery exhibitions, art fairs, sales and consignments. 

The gallery registrar will have a strong understanding of art handling, packing and crating methods; be familiar with U.S. and international art logistics companies; have experience with customs forms and brokers; be able to conduct condition reports on incoming and outgoing artwork; manage and update all gallery inventory, both at the gallery as well as offsite. 

PRIMARY RESPONSIBILITIES:

• Source competitive quotes for shipping, crating, framing, installation, conservation, and other services needed; liaise with clients and shippers directly; assist in arranging client shipments of sold artwork

• Maintain gallery inventory system (WrkLst), including updating location of all artworks

• Arrange for transfer of work between gallery and off-site storage, and assist with condition reports of incoming/outgoing work.

• Maintain and file hard and digital copies of all shipment paperwork as related to sales, exhibitions and art fairs, as well as hard and digital copies of shipping BOLs, production and installation/handling instructions

• Accept and/or release artwork for shipment; preparing outgoing work and release documents

• Liaise with sales and art fair team for exhibition and art fair scheduling, assisting the pick-ups and/or return of artworks

QUALIFICATIONS:

Ideal candidate is a detail-oriented, organized and creative problem solver. Candidates should be self-motivated, responsible and efficient with excellent verbal and written communication skills.

• BA in Art, Art History, or related field preferred, but consideration is given to candidates with equitable and relevant work experience.

• Candidates will have a minimum of (2) years experience as a fine art gallery registrar.

• Knowledge of various artwork media and fabrication materials and methods, as well as general handling and packing practices and materials.

• Knowledge of contemporary art fairs and experience coordinating related logistics, best practices in global contemporary art shipping.

• Proficiency with a Mac-based environment and Adobe Acrobat Pro, as well as Google Suite, Microsoft Office Suite and Adobe Acrobat Pro.

• Must have reliable transportation and a valid driver’s license and have the ability to lift 25 lbs.

This is a full time, Monday-Friday position, with the possibility of additional hours and occasional Saturdays. Vielmetter is an equal opportunity employer. Salary is $70,000 to $80,000 per year, depending on level of experience and qualifications. Following completion of a three-month probationary period, employees receive health, dental, and vision coverage; participation in the gallery 401(k) plan, as well as paid vacation and sick days.

**No walk-ins, no phone-calls**

Please submit one PDF containing the following materials, via email, with subject line “REGISTRAR” to [email protected]:

 - a cover letter detailing your previous experience and how you would approach the position

 - single-page resume or CV

Please note all relevant skills requested in the qualifications above.

Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized.

07/11/2025