Individual Giving Coordinator

The School of American Ballet (SAB) at Lincoln Center, founded by George Balanchine and Lincoln Kirstein, is the preeminent ballet school in the country. Our mission is to train professional dancers for careers in classical ballet. The School of American Ballet is an Equal Opportunity Employer and is committed to an equitable and inclusive program and a diverse faculty, staff, and student body. Candidates from diverse backgrounds are encouraged to apply.

The Individual Giving Coordinator is a key member of the Development and Marketing Department of the School of American Ballet, which is collectively responsible for raising over $6 million each year. Reporting to the Manager of Individual Giving, the Individual Giving Coordinator plays a crucial role in gift administration, membership event management, and expense tracking.

Below are the major responsibilities of the role, though not limited to these:

Correspondence:

• Managing Individual Giving inbox and respond to donor inquiries in a timely and professional manner
• Managing the weekly gift acknowledgment process, including drafting templates, preparing and editing letters, and ensuring that gifts are acknowledged in a timely manner
• Preparing and mailing monthly membership renewals
• Drafting targeted solicitations, including but not limited to the Parent Appeal, Planned Giving, and the End of Year Appeal
• Assisting with major gift solicitations and stewardship, including drafting proposals and reports
• Preparing quarterly member e-newsletters
• Assisting with all administrative aspects of the annual solicitation calendar, including the preparation and tracking of targeted fundraising appeals
• Reviewing appeal and communications lists for accuracy

Gift Processing and Expense Tracking:

• Processing gifts, coordinating matching gift information, and managing donor information in the donor database and files
• Processing invoices; and tracking and reconciling Individual Giving expenses

Event Management: 

• Planning and executing administrative and event-planning tasks for approximately 20 donor cultivation and membership benefit events per year, including virtual and in-person events
• Designing invitations, preparing registration web pages, pulling and reviewing mailing lists, and taking RSVPs
• Managing event logistics, including facility work orders, communicating with vendors, creating event timelines and staffing assignments, and overseeing event setup and breakdown
• Interfacing with donors in a professional and affable manner as part of their donor stewardship
• Streamlining processes for improved donor experiences at events

Administrative Support:

• Efficiently and thoroughly managing administrative needs, including maintaining files and the donor database (Raiser’s Edge); tracking inventory of and purchasing supplies; preparing meeting materials and coordinating meeting logistics; performing other duties as assigned

Knowledge, Skills, and Abilities:

• 2-3 years of relevant experience working in fundraising, event planning, or marketing.
• Strong attention to detail and excellent administrative and organizational abilities.
• Proficiency in Microsoft Office and the capacity to learn and utilize fundraising databases. Experience with Raiser’s Edge or other fundraising databases is a plus.
• Ability to meet deadlines and manage multiple assignments in a busy environment with proactive communication
• Possess superior interpersonal skills and be able to work successfully with colleagues, Board members, donors, volunteers, and staff
• Interest in the performing arts, dance, and/or education preferred (prior knowledge of ballet or SAB not required)
• Ability to work occasional evening and weekend hours for donor events that occur regularly (but not exclusively) throughout September - June 
• Superb written (grammar, punctuation, creativity) and verbal communication skills

Submit a cover letter and resume via Workable (link below). No phone calls or agencies please.

Interview Process:

First round candidates will be contacted by SAB for an interview on Zoom. Second round candidates will be expected to interview in-person at SAB and complete a short assignment. If you are given a conditional offer, SAB requires three references and a background check. 

School of American Ballet at Lincoln Center does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.