Strategic Program Operations Manager (Part-Time)

Location: Bushwick Brooklyn,11206

Schedule: 

• 20-30 hours per week as needed, $28 per hour
• Hybrid location (1-2 office days per week, monthly site visits, WFH 2-3 days per week).
• Must be available during the afternoon hours to coordinate after-school substitutes.

About Us

Our goal is to create magical enrichment experiences for kids by utilizing youth development principles and the power of fun and play. We implement our original Splat Lab™ and Anthropology Arts™ curriculum in schools, after-school programs, and run our own camps.

Following a strategic restructuring in 2024, we are poised for renewed growth. Our focus is on enhancing quality and pursuing sustainable expansion by bringing on board experienced professionals. In 2025, we are relaunching our summer camp and are highly focused on improving operations.

Our Curriculum

Splat Lab is a hands-on enrichment program that combines Play, Art, STEM, and Creativity to create engaging learning experiences for kids. Each session features interactive activities like spider puppets, splat silly putty, rainbow snow, slime, and cup castles. Splat Lab combines Montessori principles, experiential learning, youth development, and Universal Design for Learning. Our Anthropology Arts curriculum focuses on cultural history by creating artifacts such as Egyptian canopic jars, Chinese dragon robes, and Incan llamas. 

Our Core Values

• Make Magic. We create magical and fun experiences for kids throughout NYC and beyond.
• Dream Big. For the future of Splat and ourselves.
• Collaborate. We co-create and build relationships with youth, clients, and each other.
• Culture. We teach the history of underrepresented communities in a joyful, powerful, and holistic style with a diverse teaching staff.
• Outliers. We embrace the weird and stand out from the pack with our unique programming and elite operations execution.

About You

First and foremost, all Splat Lab staff must be fun and playful. You are the type of person who is on top of every detail—nothing gets past you. You can handle the nuances of complex material inventory, automation and scheduling software, NYC geography, and the complexities of NYC schools. You enjoy problem-solving and figuring out ways to ensure our program implementation is not just good but spectacular.

Position Summary

The Strategic Program Operations Manager (Part-Time) will act as an anchor to ensure basic daily administrative operations run smoothly and are maintained at a high level. The core of the role will focus on optimizing and improving operations while coordinating essential program logistics. This is a part-time role for an experienced program professional who is excited about the opportunity to improve operations as the organization launches the next phase of growth.

This position offers an opportunity to grow into a larger, potentially full-time role in the future. It requires strong organizational skills, attention to detail, and a passion for improving efficiency while supporting educators and ensuring high-quality, fun, and unique programming.

Key Responsibilities

Process Improvement & Operational Efficiency

• Optimize staffing and communication systems.
• Propose and implement program automations.
• Identify inefficiencies and develop solutions to enhance productivity and execution.
• Ensure operations run smoothly, allowing the founder to focus on programmatic growth.

Basic Scheduling & Coordination

• Coordinate program calendars, update project management data (Asana), coordinate school program schedules, and confirm logistics.
• Schedule educators and arrange substitutes.
• Communicate with schools and partners to ensure smooth program operations.
• Coordinate pick-up and delivery schedules for materials.
• Assist with camp registrations and backend operations.
• Assist with scheduling hiring and onboarding tasks

Quality Assurance & Program Support

• Perform monthly site visits and complete simple checklists.
• Ensure educators complete all documentation, such as daily reflections and sub plans.
• Ensure all material requests are fulfilled at sites.

Schedule 

• Hybrid role with 1-2 office days per week for coordinating deliveries, pickups, and office efficiency.
• Must be available Monday-Friday and able to coordinate substitutes as needed, primarily for after-school programs.
• Must be able to travel for monthly site visits to schools and program locations.
• Remote work flexibility for administrative and planning tasks.

Qualifications & Requirements

• 5 years of experience in program management (afterschool, summer camps, museums, or education-based organizations).
• Bachelor’s degree required; Master’s in Education, Nonprofit Management, or a related field preferred.
• Experience supervising and coaching educators in a program setting preferred.
• Strong knowledge of after-school programs, DYCD, NYC DOE, and charter schools.
• Ability to manage multiple programs, events, and logistics simultaneously.
• Passion for process improvement, operational efficiency, and program excellence.
• Experience in teaching and youth development is highly preferred but not required.

Onboarding

The first 3-4 weeks of this role will serve as a probationary period to determine if it's the right fit for both you and the organization. During this time, you'll start with 10-15 hours per week, with a gradual increase in responsibilities as you become familiar with the operations. You'll receive feedback and guidance to help refine your approach, with the goal of ramping up to the full expected hours and responsibilities as we assess your fit in the role. At the end of this period, we’ll review your progress and discuss the potential for long-term growth within the organization.

Application Process

This role is ideal for someone who thrives on structure, problem-solving, and ensuring top-notch program execution. If you love organization and logistics, enjoy supporting educators, and are excited about making a meaningful impact, we’d love to hear from you!

Submit a resume and answers to the following questions to [email protected] with the subject line “Job-POM-Capybara”. This is partially to see if you are noticing these details.

Questions

1. What appeals to you about Splat Lab
2. This is a part-time position that requires someone with significant experience and exceptional attention to detail. Why do you think this role is a good fit for you?
3. Share a link or description of a hobby or special interest of yours 

Application Process

This role is ideal for someone who thrives on structure, problem-solving, and ensuring top-notch program execution. If you love organization and logistics, enjoy supporting educators, and are excited about making a meaningful impact, we’d love to hear from you!

Submit a resume and answers to the following questions to [email protected] with the subject line “Job-POM-Capybara”. This is partially to see if you are noticing these details.

Questions

1. What appeals to you about Splat Lab
2. This is a part-time position that requires someone with significant experience and exceptional attention to detail. Why do you think this role is a good fit for you?
3. Share a link or description of a hobby or special interest of yours 

05/30/2025