Studio Administrator

Position Overview

This role is ideal for someone with exceptional organizational skills, a proactive mindset, and the ability to thrive in a creative and fast-paced environment. Please keep in mind that while this position is that of a Studio Administrator, there is Personal Assistant work involved. Initially, this position will start as an Administrator role with the possibility of growing into the position of Studio Manager.

Key Responsibilities

• Calendar Management: Maintain and organize both the artists’ studio calendar as well as their personal calendar. 
• Gallery Liaison: Manage Gallery relationship to coordinate and handle PR requests, organize shows, exhibition schedules, liaise with shippers and installers, ensuring safe handling and proper installation of all works.
• Vendor and Contact Liaison: Coordinate with external partners, including gallery representatives, canvas suppliers, photographers, and fabricators.
• Travel Coordination: Book travel arrangements, including flights accommodations, and ground transportation. 
• Artwork Documentation: Maintain accurate records in Art Logic.
• Production Oversight: Track production expenses, such as canvas, photography, and framing costs. Prepare production cost sheets for gallery partners.
• Studio Organization: Manage studio supplies, ensure workspace cleanliness, and communicate maintenance needs with relevant contacts.

Qualifications

• Strong executive-level administrative experience, preferably in a creative or artistic setting.
• Exceptional attention to detail and organizational skills.
• Proficiency with tools like Dropbox, Art Logic, Microsoft Office Suite, Adobe Suite, and scheduling platforms.
• Excellent communication skills and ability to liaise professionally with high-profile partners.
• Experience with travel coordination and managing complex schedules.
• Familiarity with fine art production processes and gallery operations is a plus.
• A proactive and resourceful attitude, with the ability to work independently or as part of a team.

Additional Details

• Must have a valid driver’s license and operable vehicle.

How to Apply

To join our creative and fast-paced team, please send your resume to [email protected] with a cover letter detailing your experience and interest in the role.