Free Arts Day Materials Coordinator

Mission

Free Arts NYC empowers youth from underserved communities through art and mentoring programs to develop their creativity, confidence, and skills to succeed.

About Free Arts Days:

Free Arts Days (FAD) pairs 25-100 elementary-age youth 1:1 with volunteers for an afternoon of art-making and “mini mentoring.” Sponsored by a corporation or individual, each pair rotates through 2-4 themed art projects, exploring various materials while building connections. FAD events take place in community centers, schools, corporate offices or Free Arts.

About Art Parties:

An Art Party is a volunteer-only employee engagement event for 25-100 participants that supports our Free Arts Day program. Volunteers hand-paint bags, prepare art materials, pack art kits, and work on seasonal projects based on program needs. Art Parties are held at corporate offices and the Free Arts office.

Job Summary 

The Free Arts Day Materials Coordinator is responsible for supporting the Free Arts Day Program Manager and Development team in delivering 40+ events from May - September. The position supports program execution behind the scenes and leads program events, as needed. The Materials Coordinator organizes and prepares supplies for 3,000+ art projects.

Responsibilities:

   Event preparation and operations

• Coordinate and organize materials for up to 4 events per week 
• Manage art room space and an art materials inventory 
• Order, pack, prepare and coordinate shipping program supplies to event locations through a courier service
• Print and manage event paperwork and other materials
• Support with curriculum development through material selection and making sample art projects to use for demonstration at program events 
• Provide support to the Development Team at Art Parties where needed
• Support in administration for fall and winter art-kit packing events

Supervisory and administrative: 

• Lead a classroom of up to 35 youth and 35 adult volunteer mentors in art-making activities 
• Supervise 1-2 college/highschool interns/volunteers with project prep
• Oversee supply budget, collect and maintain receipts 
• Maintain a clean and organized art room daily
• Maintain the general inventory of art supplies
• Upload and maintain completed event documentation in Google Drive and Salesforce.

Qualifications:

• Enthusiastic about Free Arts NYC’s mission
• An effective problem solver
• A skilled multi-tasker who can keep things organized and stay on-task 
• Accustomed to a fast-paced environment where communicating with multiple team members and vendors is key
• Comfortable and confident speaking in front of a large group of children, teens, and corporate volunteers
• Willing to travel throughout the city and to different venues
• Generally knowledgeable about art materials 

In addition, we prefer candidates to have:

• Event production experience
• Any level of experience working directly with youth and curriculum development
• Any level of experience managing volunteers or interns 
• Familiarity with inventory and operational management systems

Work Environment

This role will regularly require in-person attendance at offices across the city. The day-to-day operations of this role require the use of a MacBook Pro, the ability to appear and participate in video conferences, and commute throughout the city to events as needed. 

Physical Demands:

This role requires the employee to report to the office or an event location regularly throughout the city. The employee will be required to sit, walk, stand for long periods, bend, pack and unpack inventory, use hands repetitively to handle or operate office equipment, including dollies, and lift up to 50lbs.

Please address resume and cover letter to Jen May ([email protected]) with the subject FAD Materials Coordinator position.