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Administrative Assistant & Project Administrator

New York, NY
$40,000 - $45,000 (Annual) Full Time Permanent Entry Level 4-Year Degree
Administration

Eligible for health benefits and 401k after 3 months of service.

Description

We are seeking a full-time administrator to serve in a dual role, reporting to the President/Director of a mid-sized art gallery in Midtown Manhattan, who is also working on completing a multi-volume catalogue raisonné.


Our ultimate candidate is energetic, friendly, and even-tempered. We are looking for a hard worker who has strong communication skills (spoken and written), is very organized and extremely detail-oriented, and is a dexterous and enthusiastic multi-tasker. Excellent spelling skills and a thorough understanding of English grammar are essential. There is a lot of typing and proofreading required in this position.


Candidates should be proficient in Photoshop and open to learning our proprietary art database software.


Tasks will include:


-   Administrative support

-  Answering phone calls and careful message taking

-  Scheduling / Keeping calendar

-  Transcribing dictated correspondence into the computer using Trint

-  Preparation of client offerings to be posted and/or sent via email

-  Photo processing for use of images online and for client offerings

-  Administrative support and data entry for catalogue raisonné

-  Coordination of submissions review for catalogue raisonné

-  Occasional library research/ fact checking


The hours required of this position are: Monday through Friday, 9:15am-5:30pm (5pm during the summer). Several Saturdays during high season. Flexibility during high season and art fairs a must.


This is not a sales position.


How to apply

Please submit your cover letter and résumé to [email protected] with the subject line "Administrator Application." No phone calls please.

Application Deadline

06/13/2025

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