Eligible for health benefits and 401k after 3 months of service.
We are seeking a full-time administrator to serve in a dual role, reporting to the President/Director of a mid-sized art gallery in Midtown Manhattan, who is also working on completing a multi-volume catalogue raisonné.
Our ultimate candidate is energetic, friendly, and even-tempered. We are looking for a hard worker who has strong communication skills (spoken and written), is very organized and extremely detail-oriented, and is a dexterous and enthusiastic multi-tasker. Excellent spelling skills and a thorough understanding of English grammar are essential. There is a lot of typing and proofreading required in this position.
Candidates should be proficient in Photoshop and open to learning our proprietary art database software.
Tasks will include:
- Administrative support
- Answering phone calls and careful message taking
- Scheduling / Keeping calendar
- Transcribing dictated correspondence into the computer using Trint
- Preparation of client offerings to be posted and/or sent via email
- Photo processing for use of images online and for client offerings
- Administrative support and data entry for catalogue raisonné
- Coordination of submissions review for catalogue raisonné
- Occasional library research/ fact checking
The hours required of this position are: Monday through Friday, 9:15am-5:30pm (5pm during the summer). Several Saturdays during high season. Flexibility during high season and art fairs a must.
This is not a sales position.
Please submit your cover letter and résumé to [email protected] with the subject line "Administrator Application." No phone calls please.
06/13/2025