PT Administrative Assistant, School of Art

DEPARTMENT

School of Art Office of the Dean

REPORTS TO

Dean, School of Art

TYPE

Part-Time, Union (UCU), Non-Exempt, 20 hours per week

Rate $28.00 - $30.00

KEY RESPONSIBILITIES

Assisting Dean with scheduling, email, and correspondence Providing primary administrative support for the School of Art and Academic Advisement:

• Greeting guests to office

• Managing phones

• Making copies

• Composing and distributing the School of Art’s weekly e-newsletter

• Helping the Deans and Director of Academic Operations with administrative tasks as needed

Serving daily administrative needs of the faculty and students:

• Making copies of course readings, formatting faculty recommendation letters

• Issuing visitor passes to students

• Placing orders for supplies/materials for technical staff and students with prior approval

Maintaining databases + SoArt website information:

• Maintaining school databases

• Updating School of Art website

• Digitizing, archiving, and organizing files, documents, and forms

Maintaining supplies, cabinets, closets:

• Ordering + stocking office supplies

• Organizing cabinets + closets

• Coordinating office equipment maintenance

Setup for meetings + events:

• Ordering, setting/cleaning up meals, refreshments for meetings, and events

Serving as messenger for office staff on occasions:

• Making rush deliveries to offices on campus

Preparing for registration and add/drop period:

• Prepare course registration materials

SKILLS/REQUIREMENTS

• Able to communicate clearly and effectively with students, faculty and staff

• Highly organized

• Excellent computer and writing skills

• Flexible and diplomatic team player

• 2-3 years of administrative experience in an arts or educational environment

• Mac literate, proficiency in Microsoft Office required, knowledge of Photoshop is a plus

EDUCATION

• Bachelor of Fine Arts (BFA) preferred

This is a unionized position.

The Cooper Union for the Advancement of Science and Art is an Equal Opportunity Employer.

Email materials to: [email protected]

Email materials to: [email protected]