Executive Assistant to the Director & CEO

Job title: Executive Assistant to the Director and CEO

Compensation: $35 - $40 per hour /$68,000 - $78,000 annually (based on experience)

Employment type: Full-time

Location: Queens, NY

Schedule: Full-time, 9.30am - 5.30pm Monday to Friday (Hybrid working)

Position Overview:

Non-profit Art Museum is seeking a highly experienced, organized, and detail-oriented Executive Assistant to support the Director & CEO in a fast-paced environment. This role requires excellent communication skills, discretion, and the ability to manage multiple priorities with the utmost professionalism and efficiency.

Key Responsibilities:

-Provide high-level administrative support to the CEO, and Board of Trustees.

-Serve as the primary point of contact for internal and external parties on all matters pertaining to the CEO,

including those of a highly confidential or critical nature.

-Manage complex calendars, schedule meetings, and coordinate appointments.

-Review and facilitate labor relations material on behalf of the CEO and the Museum.

-Prepare materials for Board and committee meetings including agendas and supporting documentation utilizing

Google Workspace, Adobe Acrobat, and Microsoft PowerPoint.

-Prepare, document, and maintain detailed minutes of staff, Board, and committee meetings.

-Communicate on behalf of the CEO with the Board of Trustees, donors, AFAM staff, and other individuals regarding AFAM initiatives.

-Attend virtual and in-person events and meetings with the CEO to take notes and monitor follow-up, which may occur outside of normal office hours.

-Draft, proof-read, format correspondence and documents, organize, and maintain files and records.

-Handle confidential information with integrity.

-Perform general office duties as needed.

Requirements:

-Proven career experience as an Executive Assistant or similar high-level administrative support role.

-Proficiency with Google Workspace, Microsoft Office Suite, including PowerPoint.

-Strong written, grammatical, and verbal communication skills.

-Excellent organizational and time-management abilities.

-Ability to work independently and confidently take initiative as needed.

-Discretion and professionalism when dealing with sensitive information.

Experience:

-10-15 years’ experience required supporting executive-level staff.

-Non-profit Board experience is highly preferred.

- Detailed understanding of office management tools, practices, and procedures.

Please send resume and cover letter to [email protected]. No phone calls, please.

The above statements of this job description entail the general duties and level of work performed by an employee assigned to this position. They do not claim to describe all of the functions of the position. The Employee may be assigned other duties and the essential functions may change or be changed from time to time. 

Under National Labor Relations Board (NLRB) guidance, this position is classified as a “Confidential Employee,” and so ineligible for union membership that represents other Staff.

Equal Opportunity Employer

The American Folk Art Museum provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, and any other category protected by Federal, State, and City employment law.

Please send your resume to [email protected] for immediate consideration. No phone calls, please.

07/04/2025