SENIOR ACCOUNTS RECEIVABLE & PAYABLE SPECIALIST

PRIMARY FUNCTION

This position is responsible for providing pre-sale and post-sale accounting services to clientele who buy and sell at the New York office of Phillips Auctioneers LLC. The position requires close collaboration with internal departments – including Specialist teams, Legal and Finance to ensure accurate financial processing, seamless client experiences and compliance with internal policies and external regulations.

DUTIES AND RESPONSIBILITIES 

• Review consignor contracts for accuracy and incorporate necessary adjustments to process consignor payments in NetSuite and the bank via wire transfer or check
• Processing post auction adjustments in NetSuite for discrepancies and change in payment terms during the pre-settlement process
• Re-running pre settlements for any account adjustment, after sale and cancelled sale changes
• Prioritizing payments in accordance with contractual settlement deadlines and cash flow constraints
• Accurately reviewing that the payment instructions match the contract name while also confirming IBAN/ account number, swift/aba number and verifying verbal confirmation via the shared drive and the deal sheet
• Running reports for available payments and keeping track of follow-up notes with specialists / administrators
• Running reports for wire confirmations and saving settlement statements before end of settlement day
• Liaise with Specialists/ Administrators to manage all aspects of each auction as it relates to AP
• Assist in completing Return to Owner release forms.
• Process cancelled sales/inventory sales
• Email and file invoices post sale
• Revise, re-invoice and create one-off invoices (sales tax adjustments)
• Assist clients with payment inquiries by e-mail and phone daily
• Process and apply payment (including CUP Payments) as received confirming incoming payment matches buyer of record and enter necessary adjustments for shipping charges etc. in NetSuite.
• Resolving third party payments when they occur
• Reconcile credit card payments and incoming wire transfers daily.
• Responsible for researching issues with cash applications including over/under applied cash
• Send collection notices and perform continual collection by e-mail and phone
• Provide sales tax information to clients and collect re-sale certificates when necessary
• Liaise with the Shipping Coordinator for the release of property
• Produce collection status reports for specialist departments
• Process private treaties/exhibitions/after sales

PROFESSIONAL SKILLS AND EXPERIENCE 

• 7+ years prior business experience preferably in banking or retail, required
• Excellent interpersonal and communication skills (written and verbal), required
• Working knowledge of and experience with Excel, required
• Strong organizational skills, attention to detail, preferred
• Working knowledge of and experience with NetSuite, required
• Experience with MS Office Suite and Outlook, required

EDUCATION AND TRAINING  

• Bachelor’s Degree or equivalent work experience, required
• Bachelor’s degree in finance/ accounting, preferred

PERSONAL ATTRIBUTES 

• Excellent interpersonal and communication skills (written and verbal) with the ability to work professionally and responsibly with clients and all areas within the business
• Adept at learning customized computer systems (e.g., NetSuite) and online banking platforms
• Detail-oriented with analytical and problem-solving skills
• Proactive with excellent organizational skills
• High degree of time and resource management skills with the ability to work in a high-volume, deadline-driven environment
• Ability to deal effectively and efficiently with multiple tasks

WORKING CONDITIONS

• Flexibility to work evenings/weekends as necessary as well as auctions or special events.
• Working a hybrid schedule.

ADDITIONAL INFORMATION

• The annual salary range for the role is $60,000-$75,000.

To apply please visit: https://phillipsauctioneers.bamboohr.com/careers/438

Please be advised: due to the high volume of applicants, we are only able to contact those candidates whose skills and backgrounds best fit the needs of the open position.