Purchasing Coordinator

Purchasing Coordinator – Interiors

Leroy Street Studio – New York, NY

Leroy Street Studio, an award-winning architecture and interior design firm, is seeking a Purchasing Coordinator to support our Interiors department. This role is ideal for a highly organized, detail-oriented individual with a strong understanding of FF&E procurement, vendor coordination, and project documentation. The Purchasing Coordinator will play a critical role in supporting the Interior Design team and collaborating closely with the Accounting department to ensure seamless purchasing and financial tracking across multiple high-end residential and commercial projects.

Salary range: 60k-67k

Full benefits package

Key Responsibilities

• Coordinate all purchasing and invoicing activities in Studio Designer software.
• Collaborate with the Interior Design team to generate and track FF&E purchase orders and maintain detailed records of product specifications and costs.
• Monitor and maintain project budgets and timelines across multiple active projects.
• Generate and process client invoices in coordination with the Accounting team.
• Communicate directly with vendors to manage order status, shipment logistics, and delivery schedules, including international shipments.
• Coordinate with movers, installers, and vendors during the final installation phase of projects.
• Assist with project closeout documentation, including warranty and care instructions, vendor summaries, and invoice reconciliations.
• Maintain and update vendor and supplier contact lists and order histories.
• Organize and compile project meeting notes, procurement schedules, and related administrative materials.
• Provide administrative and logistical support to ensure smooth execution of design projects.

Qualifications

• Bachelor’s degree in Business, Interior Design, or a related field, or equivalent experience.
• 2+ years of relevant experience in a design firm or high-end design retail environment.
• Proven ability to manage purchasing processes and implement systems that improve tracking and accuracy.
• Familiarity with Studio Designer and strong proficiency in Excel and Word.
• Knowledge of high-end furniture, fabric, and lighting vendors, as well as local workrooms and custom fabricators.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multi-task and prioritize in a fast-paced, team-oriented environment.

Send resume and cover letter to [email protected], subject line: Purchasing Coordinator.