Part-Time Office Manager

TOLO Architecture, led by Peter Tolkin and Sarah Lorenzen, is a boutique architecture

practice located in the Arts District of Downtown LA. We work on a variety of project types:

houses, institutional and arts-relates projects, and residential and commercial interiors.

We are looking for an Office Manager to join our team. Candidates should be highly

organized, with strong administrative and communication skills. The office manager will

support the operation of the office with tasks that include reviewing time cards, doing billing

and maintaining schedules, filing paperwork, and supporting our business development

efforts. Prior experience at an architecture or other creative field office preferred, but self starting

candidates with office management experience may be suited for this role.

Required Experience and Skills:

• 2-5 years office management experience or greater.

• Strong written and verbal communication skills.

• Knowledge of basic accounting, word, and excel software.

• Self-starter and able to manage own workload.

• Ability to coordinate and communicate in a team environment.

• Attention to detail, organized, and able to complete tasks in a timely manner.

Responsibilities:

• Provide general office administrative support.

• Provide support with timesheet review, billing, and accounting. TOLO uses BQE

Core and QuickBooks, knowledge of these or similar software preferred.

• Support TOLO’s business development efforts, such as assembling proposals

to prospective clients and RFQs/RFPs.

• Filing and managing contact databases.

In Person Work Environment / Part-time position (2 days per week)

This position is part-time, for the equivalent of two days per week, schedule to be

determined based on candidate’s availability. Office operates as an in person work

environment, candidates must be located in greater Los Angeles.

Please submit the following to TOLO Architecture

• Resume and sample of professional written work.

• Three (3) references from similar experiences.

All materials should be emailed to [email protected] (email goes to both principals

– Sarah & Peter). Please write “Office Manager at TOLO” in the subject line.

No telephone calls please.